Help Wanted

Secretary for School Counseling/Guidance Office

12 month position (preferred)

Middle / High School Building

Qualifications: Genesee County Civil Service – Clerk Typist or Secretary Eligibility

Salary: Negotiable based on experience – minimum of $29,500

Medical/RX Benefits available

NYS Retirement membership

Applications due October 19, 2022

Start date on or before November 2, 2022


Essential Duties: 

  • Assist counselors and/or other faculty members with the following tasks:
  • Create parent portal accounts and providing support as needed.
  • Ensure that there is adequate coverage for teacher absences, CSE Meetings, Vertical team meetings, etc. using our substitute system and/or teacher availability as necessary.
  • Verify substitute attendance and/or teacher coverage to ensure they are paid accordingly.
  • Other duties as assigned.
    • Grade reporting, report card verifications and distribution.
    • Master schedule maintenance/posting and maintenance of student permanent record cards.
    • Ensure that records are received by prior school and sent to new schools for any students who enter or move out of the school and complete appropriate paperwork as needed.
    • Year-end processing of student management system.
    • Printing student schedules and distributing them as needed.
    • Assigning lockers and maintain list of combinations.
    • Tracking tutoring sessions, assist with ISS.
    • Promotion and notification of available scholarships, internships, apprenticeships, camps and other information to students.
    • Homework and/or records requests, maintaining permanent record cards, prepare and distribute transcripts, honor roll certificates, track failing grade lists, etc.
    • Track and coordinate awards and scholarships for awards program and graduation.

Apply by completing the Civil Service application below and email to or return via US Mail to:

Pavilion Central School District

Attn: Mary Jo Pahl

7014 Big Tree Road

Pavilion, NY 14525


If you have any questions, contact Mary Jo at 585-584-1013


Genesee County Civil Service Application