Pavilion SAVE Plan 2020

Pavilion Central School District

Emergency Response Plan


Review: 7-13-20

BOE Approved: 8/24/2020

Submitted to SED: 9/22/2020


Table of Contents:

Click on the link to move to the section

Concept of Operations
District Safety Team
Procedures for Core response actions
School Cancellation
Early Dismissal
Evacuation Procedures
Shelter in Place
Bomb Threat Guidelines
Response Actions to Specific Emergencies
Response Basics
Responding to Threats and Acts of Violence
Prevention and Intervention to Acts of Violence
Recovery Efforts

General Considerations and Planning Guidelines


The Pavilion Central School SAVE Plan was developed pursuant to Commissioner’s Regulation 155.17.  The plan is design to prevent incidents, be prepared for incidents, respond and recover.  Resources from New York State Education Department, Police agencies, Homeland Security and Emergency Management were pooled to create this plan. 

Concept of Operations

·         The initial response to all emergencies at Pavilion will be by the School Emergency Response Team  consisting of the School Superintendent, Principals, Supt of Buildings and Grounds, Business Official and the Asst. Principal


·         Upon the activation of the School Emergency Response Team, the School Superintendent or his/her designee will be notified and, where appropriate, local emergency officials will also be notified.


·         County and State resources through existing protocols may supplement efforts. 


District Safety Team

Director of Facilities - Rex Eighmey

Elementary Principal – Jon Wilson

High School Principal - Sheila Eigenbrod  

Secondary Assistant Principal – Charles Martelle 

Transportation Director – Tom Hart

School Resource Officer – Jeremy McClellan

Elementary School Nurse and Parent - Liz Milligan  

Art Teacher - Eric Weaver

Science Teacher - Nicole Wittmeyer 

Art Teacher - Leah Coon  

Elementary Teacher - Jenn Van Valkenburg

Director of Personnel Services - Stacey Tallon

Elementary Teacher - Christine Lutes

Elementary Teacher - Jessica Macaluso

District Treasurer - Tammy Bradley  

District Incident Response Team

Superintendent of Schools -Mary Kate Hoffman

Chief Emergency Officer- Rex Eighmey

Business Official - Donald Childs

Director of Facilities - Rex Eighmey

Elementary Principal – Jon Wilson

High School Principal - Sheila Eigenbrod

Secondary Assistant Principal – Charles Martelle

Crisis Team also includes PPS or CSE Director

Chain of command & Incident Command titles

Incident commander –Mary Kate Hoffman

Alternate HS incidents – Sheila Eigenbrod

Alternate Elementary incidents – Jon Wilson

Public Information Officer -Mary Kate Hoffman

Safety Officer – Charles Martelle

Logistics Officer - Rex Eighmey

Resource Officer - Donald Childs

Intelligence/planning Officer - Sheila Eigenbrod

Liaison Officer -Mary Kate Hoffman

School Resource Officer – Jeremy McClellan


Procedures for Core response actions:

School Cancellation

Emergency School Closing Information
Should it be necessary to close school or have a late start for any reason, the announcement will be made as early as possible through the School Messenger system and broadcast on the following radio and TV stations. These are the only officially notified radio and TV stations!

Rochester: WHAM (1180)
         WHEC-TV (10) 

Buffalo:      WBEN (930)
  WKBW-TV (7) 

Batavia: WBTA (1490)        

Please DO NOT telephone school to see if school is closed. It is imperative that our phone lines be open for emergency calls. If weather or other conditions suggest the possibility of closing, please listen to the radio. IT IS TO BE PRESUMED THAT SCHOOL WILL BE OPEN UNLESS AN ANNOUNCEMENT TO THE CONTRARY IS BROADCAST OVER THE RADIO OR VIA THE SCHOOL MESSENGER SYSTEM.

Early Dismissal

  1. Release will need a one-hour advance notice
  2. The elementary principal and staff will implement emergency evacuation telephone tree.  Calls to all parents will be made as requested. School messenger automated system will be activated.
  3. The High School Principal will make and announcement that any students that need a phone to contact parents can come to the office.
  4. The Superintendent will assess the circumstances of the situation and determine and communicate the specific release time for faculty and staff.
  5. The Superintendent, the Business Administrator, and director of building and grounds will determine the cleaning schedule and security of the building.

Once students are at school, if worsening weather conditions or other emergency forces the early closing of schools, radio stations will again carry this information. On such a day, our phone lines become jammed. PLEASE DO NOT CALL SCHOOL AND DO NOT PLAN FOR YOUR STUDENT TO CALL YOU.

Be prepared in advance. We will follow instructions provided by you on our files for where to send your child in case of an emergency dismissal. Please be sure to keep these emergency instructions updated and current and advise us of any changes in these procedures prior to an emergency closing.

 Evacuation Procedures 

  1. Notify 911
  2. Insure all occupants are notified to evacuate using the fire alarm, public announcement system, or other means depending on the nature of the emergency.
  3. Notify the School Superintendent

Staff shall take students outdoors following established fire drill procedures,  stay with students until the end of the emergency and until released by the senior administrator 

Sheltering Sites

·         Fire Hall

·    Pavilion Baptist Church

·   Neighboring School Districts York, Wyoming, LeRoy

There may be time when it is necessary to LOCKDOWN a building.  A building administrator, faculty, or staff member may initiate a lockdown based upon an actual or imminent threat(not including bomb threats) or violent event.  A lockdown is the response to the worst-case scenario, and must be executed with appropriate urgency and seriousness. 

Lockdown Objectives

  • To minimize injury and death
  • To facilitate effective response
  • To move as many people as possible to a safe place
  • To neutralize the treat

Lockdown Procedures

  • Lockdown will be announced by the PA system or otherwise.
  • Do not use codes.
  • Call 911 and report your situation.
  • Consider a lockdown for adjacent school buildings as well. 
  • Immediately gather students from hallways into classrooms or offices. This includes common areas and restrooms immediately adjacent to classrooms. 
  • Lock classroom doors and have students take a seated position on the floor next to the wall out of view from the door window. 
  • Stay out of sight.
  • Do not cover windows
  • Leave the window blinds and lights as they are document and attend to any injuries.
  • No one should be allowed to enter or leave a classroom or office under any circumstances. 
  • Do not answer or communicate through your locked door.
  • Do not allow anyone into your secured area.
  • Do not answer a classroom telephone. 
  • Do not respond to a fire alarm unless imminent signs of fire are observed.  Doing so could compromise the safety of those already secured. 
  • Do not talk out within the secured area except only as absolutely necessary. 
  • Do not respond to the intercom, public address system other announcements. 
  • Take attendance-include additions.  Missing students last known locations should be noted.  Keep this record for when you are released from the lockdown.
  • Substitute teachers should be trained but, please assist them if it is apparent they are not following procedures.  Keys to lock their door may be an issue.


  • Lockdown will end only when you are physically released from your room by emergency responders or school administrator. Responding law enforcement should have master key to conduct the release. 

A lockout is the response to an actual or potential threat from outside the school building.  An example of such a threat might be an escaped fugitive, custodial interference or a disgruntled employee or spouse.  Where the situation warrants, the school faculty, staff, and students are aware of but not disrupted by such response being activated.  Consequently, the school day continues as normal except for the termination of all outside activities.  In some cases, the details of a lockout do not need to be shared with the students to protect the identity of the individuals involved and minimize disruption to the school.

Lockout objectives

  • To keep any threat of violence or a dangerous incident out of the school building 
  • To promote minimal disruption to the education process when there is a potential or actual incident outside the school building. 

Lockout Procedures

  • Lockout will be announced via the PA.  Use plain language to announce the lockout. 
  • If a school is in lockout because they were notified by police of a local situation, there is no need to call to advise police of the lockout.  However, the school should keep the police advised of any change in status to your building. 
  • If the school is initiating the lockout due to a situation or potential incident discovered at the school, they should advise police of the lockout. 
  • Lock all exterior doors and windows. 
  • Terminate all outside activities 
  • An employee shall be sent out to scout the exterior and continue making rounds every 10-15 minutes.  Notify Principal of any unusual circumstances 
  • Entry to the building may be gained only on a one-on-one basis, and only through a locked and monitored door. 
  • Classes otherwise continue as normal.

Lockout Conclusion 
A lockout is lifted when the external threat is resolved.  Notification of such resolution may be through any means. Upon resolution of an incident and termination of the lockout, contact police to advise them of such.

Shelter in Place 
There are times when it is necessary to move the school population to a single or multiple locations in the school building.  This is called a shelter in place.  In most cases, a shelter in place is done when there is a threat of or actual weather related incident or bomb threat. 

Shelter in Place Objectives

  • To minimize injury or death
  • To locate and contain any device or weather damage
  • To facilitate emergency shelter in place
  • To establish safe routes and designated areas 

For a Generic/Non- specific Bomb Threat 

  • Announce “shelter in place”.  Instruct everyone to remain where they are and scan their space area for anything out of the ordinary
  • Call 911
  • If no device is found, decide whether to continue school or evacuate. The school district administration may consult with police to make their decision
  • If a device s found, follow “Specific bomb threat” Steps 

For a Specific Bomb Threat:

  • Announce shelter in place
  • Call 911
  • Activate school emergency team.  Instruct them to find an internal location to move the school population. Scan, clear the location and the routes to it.  Move those in the affected area to the established and cleared location.
  • Assist first responders as necessary. 

For a Weather-Related situation

  • Announce shelter in place with instructions to go to the hallway or an internal room without windows and sit down on the floor.
  • Activate emergency response teams
  • Call 911 if needed
  • The school district administration makes the decision regarding evacuation, continuation or dismissal of school.  First responders can assist and consult with them to make their decision.   (Joint decision making-Unified command)

Bomb Threat Guidelines

A bomb threat, even if later determined to be a hoax, is a criminal action.  No bomb threat should be treated as a hoax when it is first received. 

The decision whether or not to evacuate is dependent upon information received in the threat, and how credible that information is. 

Current trends in bomb threat response rely on students staying in their classrooms.  It is felt that through this compartmentalization, casualties can be minimized should a bomb denote.  

Two alternatives to evacuation are compartmentalization and pre-clearance

·    Compartmentalization relies on students remaining in their present locations while school administration and authorities assess and investigate the threat.  Variation of compartmentalization- such as moving certain segments of the school population based upon new or developing information- can also be utilized in an effective response   

·  Pre-clearance relies on anticipating a threat, and is thoroughly covered in the SED guidelines 

Receiving Bomb threats

Written Threats

  • Call 911
  • Anyone receiving a written bomb threat must immediately notify the school building administrator. 
  • Handling of a written bomb threat should be kept to an absolute minimum, since it may be used as evidence 
  • Fingerprints may be taken from the note to help determine its source
  • A threat written on a bathroom wall, mirror, or stall should not be removed until it is viewed or documented (photographed) 

Telephone or other verbal threats

  • Call 911
  • Anyone receiving the information about a bomb threat must immediately notify the school building administration 
  • The NYSP bomb threat instruction card should be placed next to telephones that are most likely to receive such calls.
  • The bomb threat caller is the best source of information about the possible bomb
  • It is desirable that more than one person listens in on the call Persons likely to receive a threatening call should receive special training and have a list of emergency phone numbers available
  • If possible the telephone threat should be taped 

Information to be asked of the caller includes:

  • Where is the bomb located?
  • When will the bomb go off?
  • What does the bomb look like?
  • What kind of explosive is involved?
  • Why was the bomb placed?
  • What is your name?

Also note item of call, language used by caller, gender, approximate age, speech characteristic, and noticeable background noise

Suspicious Packages

  • Call 911
  • Anyone receiving a suspicious package must immediately notify the school building administrator
  • Mail bombs can be contained in books, letters and parcels of varying sizes, shapes or colors.
  • Letter bombs may feel rigid, appear uneven or lopsided or are bulkier than normal 
  • The container is irregularly shaped, asymmetrical and has soft spot sand bulges
  • There may be oil stains on the wrapper. 
  • The wrapper may emit a peculiar odor
  • The package may be unprofessionally wrapped and be endorsed with phrases such as “Fragile-Handle with Care”, “Rush-do not delay”, “To be opened in the Privacy of___”. “Prize enclosed”, or “Your Lucky Day is Here”
  • There may be cut and past lettering on the address label 
  • The package may have no postage or non-cancelled postage
  • The package may exhibit protruding wires, foil, string or tape
  • The package may emit a buzzing or ticking noise

A suspect letter of package may arrive immediately before or after a telephone call form an unknown person asking it the item was received

  • Do not open or squeeze the envelope or package
  • Do not pull or release any wire, string or hook
  • Do not turn or shake, place in water or place near hear
  • Do move people away from the suspected package
  • Do call 911 and activate the school plan

Investigating Bomb Threats

  • Call 911
  • Be aware of the availability and limitation of specialized emergency services including bomb squads, hazardous materials management or bomb dogs
  • The school district administrator makes the decision regarding evacuation, continuation or dismissal of school-first responders can assist and consult with them to make their decision
  • Police may enlist he assistance of the school faculty/staff who are familiar with the building and can recognize objects that do not belong or are out of place
  • Scanning the building does not involve touching or handling a suspect object

Once the incident has been resolved and no longer poses a danger, a full threat assessment inquiry should be conducted on the person making the threat. See NYS school safety guide for assessment inquiry

Response Actions to Specific Emergencies. 

Note that all emergencies are unique and it may be more effective to implement other response actions than those that are listed in this chart.  The Incident Commander will need to make the ultimate decision.

Criminal Offenses (notify police for all incidents).

Bomb Threat: Shelter or evacuate

Biological Threat: Shelter and evacuate

Civil Disturbance: Shelter or lockdown

Hostage Taking: Lockdown

Intrusion: Lockdown

Kidnapping: Lockdown

Natural Hazards

Earthquake: Shelter

Flood: Shelter or evacuate

Thunderstorm/Lightening: Shelter

Tornado: Shelter

Winter storm: Cancellation, shelter or evacuate

Technological Hazards

Airplane crash: Shelter or evacuate.

Energy loss: Evacuate.

Gas leak: Evacuate.

Hazardous leak off-site: Shelter.

Hazardous leak on-site: Evacuate.

Water loss: Evacuate.

Fire and/or explosion: Evacuate.

System Failure

Building Structural: Evacuate.

Electrical: Evacuate or early dismissal.

Heating: Early dismissal.

Transportation fleet: Arrange alternate transportation.

Roof: Evacuate.

Sewage System: Evacuate or early dismissal.


Response Basics

A. Assignment of Responsibilities

The Emergency Response Team will respond utilizing a chain of  command consistent with the National Interagency Incident  Management System (NIIMS) Incident Command System (ICS).

In the event of an emergency, the response team may adapt NIIMS  ICS principles based on the needs of the incident working in  cooperation with emergency responders.

B. Continuity of Operations

In the event of an emergency, the Superintendent, the Building  Principal or his/her designee will serve as Incident Commander. A  member of a local emergency response agency may replace the School  Incident Commander. 

C.  Security of crime scene 

In the event of an incident/crime on school property, the building shall  utilize the  following procedure(s) for securing and restricting access to  the scene in order to  preserve evidence from being disturbed or  destroyed: 

  • The initial scene security is charged with the Building Principal or designee until relieved by law enforcement officials.
  • No items shall be moved, cleaned, or altered without prior approval from the appropriate law enforcement agency.
  • Nothing in this section should be interpreted to preclude the rescue and aid of injured persons.
  • Barrier tape is available to cordon off the scene

D.  Accountability 

Teachers will account for all students at the beginning of each day and  at the beginning of an incident.  Principal will check with teachers and  department heads for any missing people. 

E.  Medical 

The school nurse will prepare to bring medication to off-site sheltering  locations as well as special medical need forms for students. 

F.  Main Office

Will prepare to bring student/parent emergency information to off-site locations.  Receptionist should be prepared to answer parental questions during an incident and explain where and how to pick up children from the school or sheltering site.  They must also be aware of where to send media inquiries. 

G.  Custodial

Custodians need to prepare a map of utility shut-offs and have necessary tools readily available to operate valves and keys to gain access to switches.  All custodians should be trained on emergency shut down operations.  Custodians need to be available to secure building, direct traffic or respond to the emergency directly.  They must help evaluate damage to the building systems and call in appropriate contractors to repair damage as necessary.  

H.    Cafeteria

Cafeteria Manager needs prompt update information regarding early go home or evacuation decisions.  If possible they should prepare to transport food to a shelter area (i.e. Peanut butter and jelly, drinks) 

I.    Building Administration

Notify District Office of activities taken place, updating the superintendent every 20-30 minutes.  The building administrator will call for internal and external emergency services if necessary.  The building administrator will also activate crisis management team if necessary.  The building administrator or the designee will make calls to parents of children involved.  He/she will organize sheltering evacuation procedures and remain with the school population if evacuated to another site.  The building administrator will also update the faculty on the details of the event.  Media calls will be directed to the superintendent.


Responding to Threats and Acts of Violence

·    All staff is required to notify the building administrator (or designee) of any violent incidences.  The building administrator (or designee) will determine the seriousness of the situation and contact law enforcement immediately if the situation warrants.

·   Policies and procedures to contact parents, guardians or persons in parental relation to the students in the event of a violent incident or an early dismissal. 

·   For incidences involving individual or several students, the parents of all students involved will be notified as soon as possible by the building administrator regarding the details of the incident.  Whenever the safety of the general student population has been jeopardized or is in future jeopardy all parents will be notified of the circumstances of the incident as soon as possible.

Prevention and Intervention Strategies

Policies and procedures related to school building security, including, where appropriate, the use of school safety officers and/or security devices or procedures.

All staff is required to actively participate in measures outlined by the administration for providing school safety and security. 
These include:

  1. Limiting access for all persons to one main entrance. 
  2. Wearing staff identification badges at all times.
  3. Being cognizant of strangers in the building and stopping visitors who have not properly registered.
  4. Providing adequate lighting in all areas.
  5. Reducing and controlling traffic flow on campus.
  6. Providing greeters for processing all visitors to student occupied buildings.
  7. Training all staff on crisis intervention.
  8. Installation of buzzer systems
  9. Installation of Raptor system in September 2018 

2. Policies and procedures for the dissemination of informative materials regarding the early detection of potentially violent behaviors, including, but not limited to:

The identification of family, community and environmental factors to teachers, administrators, parents and other persons in parental relation to students of the school district or board, students and other persons deemed appropriate to receive such information.


3. Appropriate prevention and intervention strategies such as: 

Staff training programs:

  1. School safety workshops offered through UB and GV BOCES
  2. Review of the school handbook
  3. Second Step – Character Education Program
  4. Handle with Care program
  5. Administrators, School Resource Officer, and nurse trained to ID alcohol and drug use. 

Student programs:

  1. Peer Remediation
  2. Review of student handbook, and code of conduct with both students and parent sign-off
  3. Bully proofing your school 

Counselors, Social Workers, and School Resource officer develop rapport with students.

Full Time Psychologist and/or counselors are available 100% of the time to intervene or lend support in a crisis situation. 

4. Strategies for improving communication among students and between students and staff and reporting of potentially violent incidents, such as the establishment of:

  1. DASA reporting
  2. Sources of Strength
  3. Bully Buster
  4. Second Step
  5. Six Pillars Character Traits

Recovery Efforts

The District-Incident Response Team should develop the following procedures for dealing with post-incident response:

Short Term

  1. Mental health counseling (students & staff)
  2. Building security
  3. Facility restoration
  4. Post-incident response critique

Long Term

  1. Mental health counseling (monitor for post-traumatic stress behavior)
  2. Building security
  3. Mitigation (to reduce the likelihood of occurrence and impact if it does occur again)
  4. Other

Short Term:

The post-incident response team will include Building Administrator, Business Official, Director of Facilities, School Resource Officers, and Counselors.  The building administrator will ensure that counselors are available using resource list in this plan.  The custodial crew will secure any parts of the building that may have incurred damage or needs to be cordoned off for a criminal investigation.  Custodians will also be critical to the building restoration activities.  Costs for restoration using both in-house materials or contracted services will be documented by the business official.   The team will review the incident and develop minutes, which will reflect areas for improvement for future events.

Long Term:

Building counselors will observe students and review with faculty any long-term stress that students or staff may exhibit.  Director of Facilities will evaluate the facilities after an incident to determine if there is a need for additional safe guard such as surveillance cameras or additional lighting.  They will also look to investigate any situations that may have caused or showed response actions to the event.

Procedures for the review and conduct of drills and other exercises to test components of the emergency response plan, including the use of tabletop exercises, in coordination with local and county emergency responders and preparedness officials.

·  Annually, as the plan is updated, the chairperson of the planning committee will submit a draft of the plan to each affected county emergency management coordinator for review to insure compatibility with the county plan and statewide plan. 

· Each year, the Superintendent will conduct at least one test of the emergency response procedures for each student occupied facility.  All drills will be conducted in cooperation with local and county emergency management officials to the extent possible.

Plan review and public comment 

  • This plan shall be reviewed and maintained on an annual basis on or before July 1 of each year.

Response Plans shall be confidential and shall not be subject to disclosure under Article 6 of the Public Officers Law or any other provision of law, in accordance with Education Law Section 2801-a.



Appendix 1: District Map

Appendix 2: Building Maps

Appendix 3: NIMs Organization

Appendix 4: Agreements of Understanding

Appendix 5: Communications with others

Appendix 6:  Staff with Special training, certifications or licenses

Appendix 7:  Identification of sites of potential emergency:  

Appendix 8: Transportation needs

Appendix 9:  District Vehicles

Appendix 10: Fuel Inventory and Cafe Inventory

Appendix 11: Bomb Threat Card

Appendix 12: Pavilion Pandemic Plan

Appendix 13: Pavilion Cyber-Bullying / Bullying Policy

Appendix 14: Food Contamination Plan

Appendix 15: Gotta go bags

Appendix 16: Crisis Intervention Checklist

Appendix 17 Future Plans for Improved Building Safety

Appendix 18: Evacuation Plan of Non-Ambulatory Occupants 

Appendix  1 District Map

Google satellite view URL-

Google satellite view URL,+Swain,+NY&hl=en&ll=42.476323,-77.855237&spn=0.007628,0.015471&sll=35.353216,-82.067871&sspn=3.565975,6.756592&oq=2312+county+road+24,+swain&hnear=2312+County+Road+24,+Swain,+New+York+14884&t=h&z=16

Appendix 2: Building Maps



High School Floor Plans





Elementary School Floor Plans


Appendix 3: NIMs Organization 

District Organization organized by NIMS ICS, including ICS Position Descriptions

Incident Command titles 
Incident commander – Mary Kate Hoffman
Alternate HS incidents – Sheila Eigenbrod
Alternate Elementary incidents – Jon Wilson
Public Information Officer – Mary Kate Hoffman
Safety Officer – Charles Martelle
School Resource Officer – Jeremy McClellen
Logistics Officer - Rex Eighmey
Resource Officer - Donald Childs
Intelligence/planning Officer-Sheila Eigenbrod
Liaison Officer-Mary Kate Hoffman

Appendix 4: Agreements of Understanding 
Memoranda of Understanding or agreements relevant to implementation of the district-wide plan and, where appropriate, building-level emergency response plans.  Pavilion has an agreement 

Appendix 5: Communications with others

  1. Internet Alerts
  2. Televised Alerts
  3. 2 way radios
  4. Cell Phones
  5. Land lines

Outside Agencies

Ambulance      911
Fire                 911 or Pavilion 584-3232
Genesee County Disaster Coordinator, Tim Yeager 344-0078
DEC, Avon      226-5427
DEC Spills 607-324-4504
Food Suppliers
Tops-Warsaw 786-0660
Tops-LeRoy 786-8549
Maple Leaf 716-982-2929
Warsaw 786-2233
UMMC, Batavia 343-3131
Strong Memorial 343-3131
Poison Control, Upstate 800-222-1222
Red Cross
Wyoming County 786-054
Tri-County 343-6098
Town Hall, Pavilion 584-3850

Armory Supt., Geneseo 243-0140
Genesee County Sheriff 345-5000
Wyoming County Sheriff 786-2255
NYS Trooper 343-2200
Highway Supt, Jamie Cleveland 584-3895
Town Supervisor, Rob LaPoint 584-2020
Genesee County Health Dept, Paul Pettite 58402280 x500
Wyoming County Health Dept, 786-8890
FBI 546-2220
Homeland Security 866-723-3697 
National Grid 800-642-4272
RGE 800-743-1702
Frontier Business 777-1234
Suicide Prevention 800-748-2433
National Youth Hotline 800-448-4663
Child Abuse Hotline 800-342-3720


WHAM 1180AM--454-5759
WCJW 1140AM-786-8131
WRRM 101.3FM-399-9369
WBTA 1490AM-343-2100

CH 2-842-2221
CH 8-288-8140
CH 10-232-1010
CH 13/Ch 7-845-0051


Wyoming Central School-495-6222
York Central School-243-1730

Appendix 6:  Staff with special training, certifications or licenses

Code-Elementary School (ES), High School (HS), First Aid (FA), AED/CPR (AC), EMT (EMT), Nurse (Nurse)























Adams, Chantal, HS  AC
Allen, Kellie, HS
Banser, Kyle, HS/ES FA, AC
Beaumont, Lynnette, HS     FA, AC
Cartwright, Deb, ES AC
Cleary, Dan, ES FA, AC
Collins, Betsy, ES AC
Eighmey, Rex, HS/ES FA, AC
Flint, Jason, HS FA, AC

Gayhart, Charity, HS FA, AC
Hilderbrant, Kelly, ES AC

Jeffres, Karen, ES AC
Kenyon, Terra, HS FA, AC
Kotz, Pat, ES AC
Mattice, Gigi, ES AC

Milligan, Liz, ES FA, AC, Nurse
Milligan, Michelle, ES FA, AC
Milligan, Rob, ES FA, AC
Mullin, Brian, HS FA, AC
Orban, Kim, HS/ES AC
Platek, Samantha, HS FA, AC
Ridall, Jamie, HS FA, AC, EMT

Roth, Matt, HS FA, AC
Sattora, Jim, HS FA, AC
Sauer, Lisa, HS FA, AC, Nurse
Schwenebraten, Ben, HS FA, AC
Staub, Katie, HS FA, AC
Washburn, Kelly, HS AC

Wittmeyer, Nicki, HS FA, AC
Wood, Shelly, HS FA, AC
Worthington, Betty, HS FA, AC

Appendix 7:  Identification of sites of potential emergency:
Roadways- 63 Pavilion 
Railroads-Village of Pavilion Rt. 63
Flood-Oatka Creek, Pavilion

Appendix 8: Transportation needs
Elementary Students-340
Elementary Staff-80
High School Students-370
High School Staff-90
Maintenance Staff-11
Cafeteria Staff-12

Appendix 9:  District Vehicles

Music Trailer 2003
Chrysler Town & Country Van 2007 #34
Ford Pick Up Truck 350 2008
Chevrolet Impala 2008 #38
Thomas Bus 2009 #40
Chevrolet Mini Bus 2009 #42
Chevrolet Mini Bus 2009 #43
Chevrolet Impala 2009 #44
Thomas Bus 2010 #41
Thomas Bus 2011 #45
Thomas Bus 2011 #46
Thomas Bus 2012 #47
Thomas Bus 2012 #48
Thomas Bus 2014 #49
Dodge Grand Caravan 2014 #52
Thomas Bus 2015 #50
Thomas Bus 2015 #51
Chevrolet Silverado Truck 2015
Chevrolet Mini Van 2015 #53
Thomas Bus 2017 #54
Chevrolet Mini Bus 2016 #55
Thomas Bus 2017 #56

Thomas Bus 2017 #57

Thomas Bus 2018 #58

Thomas Bus 2019 #59

Chevey Impala-Driver Ed Car 2019 #61

Ford F250 Pickup Truck 2019


Appendix 10: Fuel Inventory and Cafe Inventory

High School
3,000 Diesel
1,000 Unleaded
Cafeteria Capacities/Inventory
Normal Seating Capacity ~200 in each building
Typical Food Supply 1000 people for 3 days

Kitchen has minimal operations on Generator electric supply.

Appendix 11: Bomb Threat Card

Bomb Threat from a caller: 

Bomb Threat Emergency Procedures 


, eHow Contributor

When you are prepared for a bomb threat, you are able to react effectively.

A bomb threat can happen quickly, which is why it is very important to understand bomb threat emergency procedures in advance. In the short amount of time it takes to field a bomb threat phone call, there is information that you should know to write down, a process to follow for alerting the proper authorities and the necessary actions to take for evacuating people to safety. Study bomb threat procedures thoroughly so that you are able to react in that moment when a bomb threat may happen. Does this Spark an idea?

  1. Caller ID

Read more: Bomb Threat Emergency Procedures | eHow.com

New York State Police Bomb Threat cards can be printed and place at each main phone from:


Appendix 12: Pavilion Pandemic Plan

  1. Introduction: The Pavilion School District recognizes the importance of preparing for an influenza pandemic. Influenza is a highly contagious respiratory virus that is responsible for annual epidemics in the United States and other countries. Each year an estimated 200,000 people are hospitalized and 36,000 die in the United State from influenza infection or a secondary complication. During an influenza pandemic, the level of illness and death from influenza will likely increase dramatically worldwide.
  2. Assumptions:
  3. Pandemic Manager: The Superintendent, Mary Kate Hoffman, will serve as the Pandemic Manager and will direct the critical operations team identified in Section 5 in preparation, management, and recovery during a pandemic.
  4. Contacts: The school district pandemic manager will establish ongoing communications with the following agencies to provide adequate preparation, management, and recovery for a pandemic:

Village Mayor N/A
Town Supervisor
Rob LaPoint 584-2020 (Office)
584-8533 (Fax)

School Physician

Gregory Collins 786-8940 (Office)

786-1269 (Fax)

Local EMS Director

Don Roblee 584-3841 (Office)

584-3827 (Fax)

County Health Director

Paul Pettite 344-2280  x 5000 (Office)

344-4713 (Fax)

County Emergency Management Director

Tim Yeager 344-0078 (Office)

344-8535 (Fax)

County Red Cross Director

Judith Nagel 343-6098 (Office)

344-3222 (Fax)

   5. Critical Operations: The school has identified the following critical  operations that are necessary for maintaining infrastructure during a pandemic. Standard Operating Procedures (S.O.P.’s) have been developed and reviewed with back up staff--

Budget Management  Don Childs 
Mary Kate Hoffman (Back Up) 6/26/09

Payroll Processing Jamie Ridall 
Tammy Bradley (Back Up) 6/15/06

HVAC Operations Rex Eighmey
Phil Werner & Gary Appleton (Back Up) 6/15/06

Emergency Access to Facilities by Outside Agencies Rex Eighmey 
Phil Werner & Gary Appleton (Back Up) 6/15/06

School Security System Rex Eighmey 
Phil Werner & Gary Appleton (Back Up) 6/15/06

Communication (with outside agencies, parents/staff, media) Mary Kate Hoffman
Sheila Eigenbrod & Jon Wilson (Back Up) 6/26/09

Medical Surveillance, Quarantine Elizabeth Milligan
Lisa Sauer (Back Up) 6/15/06

School Sanitation Rex Eighmey 
Phil Werner & Gary Appleton (Back Up) 6/15/06

A copy of all S.O.P.’s listed above will also be maintained in the office of the School Superintendent.

Communication:  The district will use the following media to provide communication to staff, students, and the public regarding any activation of its pandemic plan

School Website:
TV Channel: WHAM TV Channel 13
Radio Channel: WHAM and WBTA
Other: School Messenger Emergency Phone Contact
All decisions regarding school closing and re-opening will be made in  close cooperation with the county health department.

Training: The pandemic manager will insure appropriate information and training is provided to staff, students, and parents to mitigate the effects of a pandemic and speed recovery.  This includes but is not limited to 
A) Sending information packets to parents about preparing for a pandemic, how to  recognize flu symptoms, encouraging good hygiene and other preventive methods,  keeping sick children home, reporting suspected pandemic illness to the school,  planning alternate daycare if school closes, any contingency instruction plans, etc.
B) Training sessions for staff on the school pandemic plan, encouraging the  importance of good student hygiene, dealing with ill students, preparing for alternative  instructional methods, school policy on staff absences during a pandemic, etc.
C) Training students on good personal hygiene and other methods to  prevent the spread of the flu.
D) Encouraging all staff, parents, and students to be vaccinated for the  flu annually.
E) Training maintenance staff on enhanced sanitation procedures  specific to a pandemic.

   8. Supplies:  The following supplies will be purchased and stored in the  event of a pandemic: 
N95 surgical masks, extra disinfectant, Kleenex, and other sanitation  supplies that may be in short supply during a pandemic. 

Posters reminding all staff, students, and visitors about methods to  prevent the spread of the flu will be prominently displayed in all  classrooms and offices.

Control Measures: The district will attempt to mitigate spread of a  pandemic by restricting entry to school buildings, curtailing certain  classes and extra-curricular activities which require close contact  and large group gatherings, and isolating sick students and staff  until they can be transported home.  

Disinfecting and sanitizing schedules will also be increased and  cleaning work areas of flu victims will be a priority.

Increasing ventilation rates to prevent the spread of the flu among  individuals will also be considered.

Staff and Student Absenteeism
: All staff and students will be  encouraged to stay home when ill during a pandemic, and high  numbers of absences will indicate the need to close school. This  scenario may occur several times during a pandemic’s course over  the period of a year or longer. The district also recognizes that staff  may need to stay home and care for sick family members. Staff will  not be penalized financially or professionally when these situations  can be documented and when staff agree to make up the extra time  provided. 

11. Alternate Instructional Methods
: The district will attempt to provide alternative instructional methods in the case of long periods of school closure or student absenteeism.  Methods may include internet access to class material and assignments, 

12. Mutual Aid Agreements: The district will enter into mutual aid agreements with neighboring districts to facilitate the sharing of resources during a pandemic. 

13. Recovery: The district may need to change the school calendar, or daily instructional schedule as it recovers from a pandemic. 
The school will work in close cooperation with the county health  department regarding sanitation techniques prior to re-opening.

The district will also strive to provide adequate grief counseling and  any other social and mental health services necessary to assist the  school community in its recovery efforts.


Appendix 13: Pavilion Cyber-Bullying / Bullying Policy  


The Board of Education is committed to providing a safe and productive learning environment within its schools. Bullying of a student by another student is strictly prohibited on school property, in school buildings, on school buses, and at school sponsored events and/or activities whether occurring on or off campus. The Board of Education shall require the prohibition of bullying - along with the range of possible intervention activities and/or sanctions for such misconduct - to be included in the District Code of Conduct for all grade levels.

For purposes of this policy, the term "bullying" among children is defined, in general, as: "a variety of negative acts carried out repeatedly over time. It involves a real or perceived imbalance of power, with a more powerful child or group attacking those who are less powerful." Bullying can take three forms:

a) Physical (including, but not limited to, hitting, kicking, spitting, pushing, taking personal belongings);

b) Verbal (including, but not limited to, taunting, malicious teasing, name calling, making threats); and

c) Psychological  (including,  but  not  limited  to,  spreading  rumors;  manipulating  social relationships; or engaging in social exclusion, extortion, or intimidation).

The District also prohibits "Internet bullying" (also referred to as "cyber-bullying") including the use of instant messaging, e-mail, web sites, chat rooms, and text messaging when such use interferes with the operation of the school; or infringes upon the general health, safety and welfare of District students or employees.

However, it is important to note that a single negative act as enumerated above may also constitute "bullying" (if not more serious misconduct) based upon the particular circumstances such as the seriousness of the act and/or the intent of the actor.

Any student who believes that he/she is being subjected to bullying behavior, as well as any other person who has knowledge of or witnesses any possible occurrence of bullying, shall report the bullying to any staff member or the Building Principal. The staff member/Building Principal to whom the report is made (or the staff member/Building Principal who witnesses bullying behavior) shall investigate the complaint and take appropriate action to include, as necessary, referral to the next level of supervisory authority and/or other official designated by the District to investigate allegations of bullying. Investigation of allegations of bullying shall follow the procedures utilized for complaints of harassment within the School District. Allegations of bullying shall be promptly investigated and will be treated as confidential and private to the extent possible within legal constraints.


Prohibition of Retaliatory Behavior (Commonly Known as "Whistle-Blower" Protection)

The Board prohibits any retaliatory behavior directed against complainants, victims, witnesses and/or any other individuals who participate in the investigation of allegations of bullying. Follow-up inquiries and/or appropriate monitoring of the alleged bully and victim shall be made to ensure that bullying behavior has not resumed and that all those involved in the investigation of allegations of bullying have not suffered retaliation.

Personnel at all levels are responsible for taking corrective action to prevent bullying behavior of which they have been made aware at School District sites or activities and/or reporting such behavior to their immediate supervisor. Further, staff training shall be provided to raise awareness of the problem of bullying within the schools and to facilitate staff identification of and response to such bullying behavior among students.

Prevention and intervention techniques within the District to prevent against bullying behavior and to support and protect victims shall include building-level and classroom-level strategies and activities as determined by administration. Individual intervention will be provided by appropriate staff members to bullies, victims and their parents to help ensure that the bullying stops.

Rules against bullying shall be publicized District-wide and shall be disseminated as appropriate to staff, students and parents. Disciplinary sanctions for violation of this policy shall be outlined in the District Code of Conduct as enumerated above and may also be incorporated in staff and student handbooks.

NOTE: Refer also to Policies
Code of Conduct on School Property 
#3420Anti-Harassment in the SchoolDistrict 
#7551 - Sexual Harassment of Students 
#7553 Hazing of Students 
Code of Conduct

  *The Technology Depart also has a critical information systems  disaster recovery plan.

Appendix 14: Food Contamination Plan

Genesee County Dept. of Health will be notified and any other agencies such as NYS Police that are deemed necessary. We will follow their recommendations to remedy, clean up and dispose of all contaminated food. 

Appendix 15: Gotta go bags

  • Student Register with parent emergency numbers
  • List of students with custody limitations
  • Teacher/Employee roster
  • Teacher schedules
  • School emergency plan
  • Building Floor Plans (10 Copies)
  • Exterior schools grounds maps-5 copies
  • Bull Horns
  • Walkie-talkies
  • Mater keys to building – 2 sets
  • First Aid supplies
  • Student tracking forms Parent reunification forms
  • Index cards
  • Flashlights
  • Duct tape
  • AM/FM radio
  • Weather radio
  • Blanket
  • Utility knife
  • Screwdriver
  • Pliers
  • Plastic bags
  • Medications
  • Sign making supplies-Poster board/Markers


Appendix 16: Crisis Intervention Checklist

Crisis Intervention Checklist 

Mitigate crisis damage and minimize crisis exposure

Crisis intervention begins with an effective emergency crisis management and response.

Assess degree of impact on the school.

How many students will be affected and to what degree? Can site resources manage the crisis or will district-level assistance be needed?

Notify the crisis intervention team and open the crisis intervention center.

This team works cooperatively with members of the Crisis Management Team.

Set up a sign-in/sign-out system Set up a message board Give each crisis team member an ID badge so that the individual is easily identified.

If not already done, notify district office of the crisis situation.

District crisis response team assistance is requested through the district office.

Notify other school sites that could be affected by the crisis. 

Contact the family(ies) of the crisis victim(s). Determine what information is to be shared with them.

Remember to keep in mind parental rights to confidentiality.

Determine how the information is to be shared.

Written bulletins and/or letters Assemblies Phone calls Parent/Community meetings Classroom presentations/discussions

Students Parents/Community Staff Media

If a crime has occurred, isolate victims/witnesses until law enforcement interviews are completed.

Initiate the psychological triage and referral process.

Make referral forms available to staff. Designate who will maintain the referral list and where it will be kept. Designate interview/counseling locations. Distribute a summary of referrals to support staff. Establish a procedure for self-referral

Identify high-risk students and plan interventions.

Designate who will maintain the high-risk list and where it will be kept.

Decide upon interventions (i.e., individual, small group, classroom).

Hold a staff meeting. 

Computers, attendance registers and lockers.

Following a student's death, delete the name from computers and attendance registers. Be sure that no one calls reporting the student absent.

Debriefing held at the end of each day.

Review the intervention process Plan follow-up actions Review the status of the referrals. Provide mutual support. Prioritize needs 

Schedule a morning planning session if necessary.

Plan memorials.

Debrief and evaluate the crisis response.

Appendix 17 Future Plans for Improved Building Safety  

  1. Add  a buzzer/monitor systems and a camera at each building for additional security--Done 5/2013 
  2. Add a safety film to harden windows and doors near the entrances at both buildings.--Done 5/2013
  3. Add a card reader and remote access to a back door of the High school.  This will allow us to secure the rear door better when students are moving between buildings.--Done 5/2013
  4. Add more cameras for building security and update the server for the cameras.  This will allow us to expand our capabilities and increase functionality.

Appendix 18: Evacuation Plan of Non-Ambulatory Occupants 


This plan was developed in cooperation with the Pavilion Fire Department, School Principal, Director of Facilities, Special Ed., and BOCES Health and Safety Specialists. 

These procedures have been developed after reviewing State Education Department guidelines, recommendations from the Fire Department and plans from other schools. 

The building layout, fire safety devices, and Fire Department response time was all taken into consideration when developing these procedures.  Fire safety items such as smoke zones, accessibility of occupants to the space, accessibility of Firemen to the space, ease of rescuing individuals from the space, and fire resistant building materials of the space.

Designated Areas: 

         The Three stairwells in the building are designated be the Areas   of  Refuge.

The stairwells can be accessed from any floor and are in two different smoke zones. 


  1. Attempt to move student to designate fire evacuation zone outside the building
  2. If unable to move student outside move to an Area of Refuge.
  3. If unable to move to Area of Refuge, Shelter in place.  Aide will stay with student and call 911 first if it is a real event (Not a Drill) Dir. Of Facilities Rex 585-813-1120 or Main office is ext. 1025 with location they are in.  Staff leaving the building will inform the Principal that the area of Refuge is being occupied or the sheltering in place option is being carried out. 

**If it is a life threating situation the student will be carried to safety.

***Notify the aide that a drill will occur.  Notification of the drill will be at the discretion of the aide. 

The Principal will notify the Fire Department on the status of the student as they enter the site. 

Fire Department Personnel will make it a priority to rescue anyone still in the building.

 Implementation of Plan 

The Supt. of Schools if has overall responsibility to for the plan 

The School Principal is responsible for informing staff about the procedures, soliciting volunteers to be trained and committed to conduct the carry, and review procedures with children and parents. 

The School Nurse and Special Ed. Director will keep the Principal updated on non-ambulatory students 

The Director of Facilities will keep the Fire Department updated on any plan changes 

Fire Drills do not require evacuation of Non-ambulatory people however; at least one drill per year should incorporate an evacuation.