2020-2021 Meeting Agendas

7:00 PM Organization Meeting – Board of Education

Immediately following the Reorganization meeting

 – Regular Meeting – Board of Education

July 13, 2020

 

 

BOARD MEMBERS:      MARIROSE – JEFF – KEVIN – BECKY – MARGARET – CALLIN - CHRIS

OTHER ATTENDEES:   KEN – DON – SHEILA – JON – STACEY – MARY JO

 

CALL TO ORDER:  Time:                                         By:                                                                              

 

Pledge of Allegiance       

 

I.          PRESENTERS/GUESTS:

 

               Call to order by District Clerk

 

               Oath of Office administered to new BOE member(s)

 

1.                   Nomination and Election of Board Officers for the 2020-2021 school year:

 

A.           President: (19-20: Marirose Ethington)                                                                          

B.            Vice- President: (19-20:  Jeff Finch)                                                                             

      Oath to officers

      District Clerk turns meeting over to elected BOE president

 

2.                   Recommend that the BOE approve the following appointments to District Offices for the 2020-2021 school year:                                                                                                                   

                                                                           2019-2020                   Changes (if any)

A.     District Clerk                                              Mary Jo Pahl                                                   

B.      District Treasurer                                       Tammy Bradley                                               

C.      Tax Collector                                             Mary Jo Pahl                                                   

D.     Claims Auditor                                           Karen Green                                                    

E.      Census                                                       Drivers, Newsletter                                          

F.      Treasurer Extra Curr Accts.                         Tammy Bradley                                               

G.     Acting Clerk                                               Donald Childs                                                 

 

3.                   Recommend that the BOE approve appointments for the following District Positions for the 2020-2021 school year:                                                                                                                       

 

A.     School Physician                                        Dr. Gregory J. Collins and Workplace Health Services

B.      External Auditor                                         Lumsdon & McCormick

C.      Attorney for the Board                                Bond Schoeneck & King,

PLLC; and Harris Beach

D.     Purchasing agent and

      Payroll Authorization                            School Business Official                                                                                                     (Superintendent of Schools – emergency only)

E.      Fire and Safety Insp.                                   Alan Rudgers

F.      Records Access

      Mgmt. Officer                                      School Business Official

G.     Asbestos Designee                                      Director of Facilities

H.     Pesticide Representative                             Director of Facilities

I.        Chemical Hygiene Officer                          Jason Flint

J.        Attendance Officer                                     Assistant Principal

K.     Title IX Coordinator                                   Assistant Principal

L.      GAHP Representative                                 School Business Official                                                                                                                 (Superintendent of Schools – Alternate)

 

M.    Free & Reduced lunch program adoption &

appointment of reviewing official                Susan Slate

N.     GVSBA Representative  (19-20 Peg Gaston)             20-21                                                  

O.     GVSBA Alternative (19-20 Callin Ayers-Tillotson)  20-21                                                  

P.      Student sentencing/adjudications rep.          Assistant Principal       

Q.     Dignity Act Coordinator:                             School Social Workers

R.      APPR Evaluators meeting lead evaluator certification:

Kenneth Ellison, Sheila Eigenbrod, Stacey Tallon, Charles Martelle and Jon Wilson

                                                                                                                                   

S.      Chief Accountability Officer for ESSA:                   Pupil Personnel Services Director         

 

4.                   Recommend that the BOE approve the following designations for 2020-2021 school year:                                                                                                                                                          

  

A.     Official Bank Depositories                             5-Star Bank and Bank of Castile

B.      Official Newspaper                                        The Daily News, Batavia, NY

C.      BOE meeting night(s) and time                      2nd and 4th Monday of each month at 7:00 PM, 2nd                                                                      meeting in April will align with BOCES Admin                                                                      Budget Vote, any other modifications to                                                                                 above schedule will be approved by BOE action                                                                      with public notice to follow.

D.     Audit Committee                                           Sarah Noble-Moag, Dave DeLavergne, Margaret                                                                      Gaston and Kevin Stefan

E.      Insurance Brokerage                                      Utica & NY Benefits for Educators and Student                                                                      Trust

                                                                                                                                            

 

        

5.                   Recommend that the BOE approve the following authorizations for the 2020-2021 school year:                                                                                                                                                   

  

A.     In conformance with the Commercial Crime Coverage, each employee of the district will be bonded up to $100,000, and the Tax Collector  for $1,000,000

B.      Designation of Signature on Checks - Tammy Bradley (Ken Ellison & Donald Childs – Alt.)

C.      Approve attendance at conferences, conventions, workshops, Fall/Winter NYSCOSS Summits, etc. on Chief School Officer’s Approval as per commissioner’s regulations.

D.     Superintendent of Schools to prefer charges regarding employee discipline and authorize that employees be examined in accordance with Section 913 of New York State Education Law. 

E.      Approve Budget Transfers on Chief School Officer’s approval as per commissioner’s regulations.

F.      Approval for Superintendent to apply for Grants in Aid (State and Federal) Ed. Law 1711,2508

G.     Re-Establishment of a $200.00 Petty Cash Fund administered by Mary Jo Pahl

H.     Standing resolution regarding awarding of BOCES Bids (see attached)

I.        Authority to sell RANS (see attached)

 

                                                                                                                                                                       

 

 

6.                   Recommend that the BOE approve the following programs, officers and committees for the 2020-2021 school year:                                                                                                                       

 

A.     Continuation of Federal Programs – Stacey Tallon

B.      Designation of Section 504 / ADA Compliance, Homeless Liaison  and Medicaid Compliance Officer – Stacey Tallon

C.      Designation CSE and CPSE Chairperson – Stacey Tallon (Shelby LaMond & Jessica Hempel – Alts.)

D.     Approve CSE Referral Designees – Stacey Tallon and Shelby LaMond

E.      Designation of District Representative to identify Impartial Hearing Officers as per the rotational list and selection process established by the New York State Department of Education – Stacey Tallon

F.      Designation of BOE Representative to appoint Impartial Hearing Officer as identified by the District Representative – BOE President (BOE Vice President – Alt.)

 

G.     CSE Membership:

                        Full Committee:

                                    Chairperson – Stacey Tallon (Shelby LaMond – Alt.)

                                    School Psychologist – Shelby LaMond

                                    CSE Secretary – Newly appointed secretary

                                    K-12 General Education Teacher

                                    K-12 Special Education Teacher

                        Sub Committee:

                                    Chairperson – Stacey Tallon (Shelby LaMond – Alt.)

                                    K-12 General Education Teacher

                                    K-12 Special Education Teacher

                                    CSE Secretary – Newly appointed secretary

 

H.     CPSE Membership:

                                    Chairperson – Stacey Tallon (Shelby LaMond – Alt.)

                  Faculty Member –General Education Teacher (UPK)

                  CPSE Secretary – Newly appointed secretary

County Representative – Deborah Krenzer-Lewter and Laura Reeves, (Genesee County), Jamie Hudson (Wyoming County) and Courtney Nugent (Livingston County)

 

I.   Parent Representatives – when requested for CPSE and/or CSE meetings:

                        Debora Guile & Leigh Swede

 

 

                                                                                                                                         

 

7.                   Recommend that the BOE approve other items for the 2020-2021 school year:                                                                                                                                                                           

 

A.     Mileage Reimbursement rate, Ed. Law 2118 - $.45 per mile

B.      Re-adoption of all policies, committees, Code of Ethics, and plans with revisions from previous year

C.      Substitute teacher rate of pay – Certified: $100.00 per day   Non-Certified: $91.00 per day    retired PCS Teacher: $105.00 per day.

 

 

5H. RESOLVED: 

 

            “During the 2020-2021 School Year – the Board of Education for the Pavilion Central School hereby authorizes the Genesee – Livingston – Steuben – Wyoming Board of Cooperative Educational Services to advertise and award by resolution those items designated in cooperative bids by the Superintendent of Pavilion Central School to those vendors which, in the judgment of the BOCES board, provide qualified and responsible bids, for the 2020-2021 school year.”

 

 

 

5I.                                REVENUE ANTICIPATION NOTE RESOLUTION

July 13, 2020

 

            A RESOLUTION delegating the power to the President of the Board of Education of Pavilion Central School District, Genesee, Livingston, and Wyoming Counties, New York to authorize the issuance of and to sell Revenue Anticipation Notes of said School district in anticipation of the collection of revenues estimated to be received from the State of New York by said School District as State Aid during the fiscal year of said School District commencing July 1, 2020, and ending June 30, 2021.

            BE IT RESOLVED, by the Board of Education of the Pavilion Central School District, Genesee, Livingston and Wyoming Counties, New York as follows:

            Section 1.  The power to authorize the issuance of and to sell Revenue Anticipation Notes of the Pavilion Central School District, Genesee, Livingston and Wyoming Counties, New York, in anticipation of the collection of revenues estimated to be received from the State of New York by said School District as State Aid during the fiscal year of said School District commencing July 1, 2020 and ending June 30, 2021, is hereby delegated to the President of the Board of Education, the chief fiscal officer.  Such Notes shall be of such terms, form and content as may be determined by said officer, pursuant to Local Finance Law.

            Section 2.  It is hereby determined that the principal amount of such Revenue Anticipation Notes shall not be in excess of the limitation prescribed by Subdivision 1 of Paragraph d of Section 25.00 of the Local Finance Law.

            Section 3.  This resolution shall take effect immediately.

**        Motion made by                                   , seconded by                                        ; carried unanimously.

 

Adjourn Reorganization meeting:                                                                                                                     

 

 

 

 

 

 

REGULAR BOE MEETING CALL TO ORDER:  Time:                                           By:                                                            

APPROVE AGENDA:  Moved by                                                       , Seconded by                                      

   Additions: Yes                                      No                               

              I.      PRESENTERS/GUESTS: 

           II.      CONSENT GROUPING:                  

A.     Minutes

1.  BOE minutes from:  6/15/2020;

2.   Annual Meeting Minutes / Election results minutes from: 5/26/2020 and 6/16/2020                     

3.  CSE minutes from:                                                                   

4.   Sub CSE minutes from:  6/16/2020; 6/17/2020; 6/18/2020        

5.  CPSE minutes from:                                                                

6.  504 minutes from:                                                                                           

         B.      Financial

1.   Appropriation & Budget Status Reports for A, C & F funds as of May 2020                                

2.   Treasurer’s Report as of May 2020                                                                                            

C.      General                                              

        1.                                                                                                                                                   

         2.                                                                                                                                                                                                                                                                                                            

Moved by                                           , Seconded by                                           , to approve all items in the consent grouping.

        III.    OLD BUSINESS:

            1: Update on Summer school enrollment – Elem, MS, HS

            2:

            3:

 

IV.    BUSINESS:    

            1.         Approve Resolution as noted below:                                                                                         

RESOLUTION OF THE BOARD OF EDUCATION OF THE PAVILION CENTRAL SCHOOL DISTRICT TO PERMANENTLY EXTEND THE TERM OF THE BOARD OF EDUCATION SEAT PRESENTLY HELD BY MARGARET GASTON, AND WHICH TERM ENDS JUNE 30, 2020, FROM A THREE-YEAR TERM TO A FIVE-YEAR TERM

 

WHEREAS, pursuant to Section 2105 (3) of the New York State Education Law, the Board of Education in a central school district is authorized to increase the full term of a school trustee to four or five years by adopting a proposition at any annual meeting or election to do so; and

 

WHEREAS, on Tuesday, June 9, 2020, the duly qualified voters of the Pavilion Central School District (the “District”) voted to authorize the District to permanently extend the term of the seat presently held by Margaret Gaston, which term ends June 30, 2020, such extension to be effective on July 1, 2020;

 

NOW, THEREFORE BE IT RESOLVED, by the Board of Education of the District that the term of office of the Board of Education seat presently held by Margaret Gaston, which term ends June 30, 2020, shall be permanently extended from three years to five years, effective July 1, 2020. 

       2. Initial Period for SAVE Plan:                                                                                                               

       3.  Resignations:                                                                                                                           

                                    Retirement – Kotz eff. 7/1/2020:                                                                                   

                                    1:1 Aide and Substitute Teacher – Colopy eff. 6/30/2020:                                              

            4.         Tenure Appointment – Wilson eff. 7/1/2020:                                                                             

            5.         August 2020 BOE meeting date change – 8/3:                                                                           

            6.         Appointments:                                                                                                                         

                                    Mentoring Coordinator – Cottman:                                                                               

                                    Probationary CSE Secretary – Franz eff. 7/29/2020:                                                       

            7.         Approve School Physician Contract:                                                                                         

            8.         Re-Reify all Actions from the Board of Education Meetings listed below:                                   

                                    3/23/2020; 4/13/2020; 5/4/2020; 6/15/2020

            9.         Building Use Request – Softball:                                                                                              

            10.                                                                                                                                                      

            11.                                                                                                                                                      

V.         INFORMATION:  Future Dates: 

1.  Monday, August 3 and 24, 2020 BOE meeting dates

2.        

3.           

VI.       EXECUTIVE SESSION:  

Time Entered:                            Motion Made by                                               Seconded by                                  

Time Exited:                              Motion Made by                                               Seconded by                           

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4 – Independence Day                          13-14 – Summer Regents Exams              7 – Labor Day; 8 – 1st day Staff

13 – Reorganization Meeting                                                                                9 – 1st day Students

 

                                                           

Upcoming Events and building use requests:

 

 

 

Adjourned at:                 Motion Made by:                                            Seconded by: