Regular Board of
Education Meeting – October 7, 2019
The regular meeting of the Pavilion Central School District
Board of Education was called to order at 7:00 PM by Board President Marirose
Ethington in the high school conference room.
Board Members present: Marirose Ethington, Jeff Finch, Becky Dziekan, Kevin
Stefan, Margaret Gaston, Callin Ayers-Tillotson, and Chris Jeffres
Board Members Absent:
Others Present: Sheila Eigenbrod, Jon Wilson, Charles
Martelle, Stacey Tallon, Donald Childs, Kenneth Ellison and Mary Jo Pahl
Others Absent:
Visitors: Six (6) per sign in log
Chris Jeffres led the Pledge of Allegiance
** Moved by Chris
Jeffres; seconded by Peg Gaston to approve agenda with additions carried
unanimously (7 votes).
** Moved by Peg
Gaston; seconded by Becky Dziakan to approve all items in the consent grouping
- Minutes: Regular BOE minutes of 9/16/19; Sub-CSE minutes of 9/12/19; Appropriation
and Budget Status Reports for A, C & F funds as of June 2019, Treasurer’s
Reports as of June 2019; carried unanimously (7 votes).
Introduction of new staff; Sean Pelkowski, Science, Tiffany
Longacre, 6th Grade and Jamie Todd, Special Education each
introduced themselves to the Board and shared something about themselves. The
Board introduced themselves and welcomed them to the District.
BUSINESS:
1.
Kevin
MacDonald:
** Keven MacDonald, District
Superintendent of the Genesee Valley Educational Partnership spoke to the Board
regarding the possible time line for the upcoming Superintendent of Schools
search should the District choose to have GVEP act as our search consultant. He answered questions and the Board thanked
him for the information, his time, and will review the materials and inform him
of their decision. No action required.
2. Sr. Trip Approval:
** Item Tabled
3. School
Counseling Plan:
** Mrs. Pursel
and Mrs. Wawrzynski presented the updated School Counseling Plan to the Board
explaining how the District has been working towards meeting the new State
guidelines in regards to the social-emotional and mental health needs of our
students. They answered questions and
indicated that the plan will need to be approved by the Board and posted on the
District website.
** Moved by Cal
Ayers-Tillotson, seconded by Peg Gaston to table the School Counseling Plan
pending further review by the Board; carried unanimously (7 votes).
4. State
Mandated Early Dismissal Day:
** Moved by Cal Ayers-Tillotson,
seconded by Peg Gaston to designate Friday December 20, 2019 as the State
Mandated Early Dismissal day; carried unanimously (7 votes).
5. Cooperative Bid Resolution:
** Moved by Peg Gaston, seconded by Cal
Ayers-Tillotson to approve participation in the Cooperative Bid as noted below;
carried unanimously (7 votes).
Be
it resolved that the Pavilion Central School District is hereby authorized to
participate in the following
cooperative
bids for the 2020–2021 school year. These bids will be
coordinated by the Genesee-Livingston-
Steuben-Wyoming
BOCES during the 2019-2020 school year.
A. Copy and Printer Paper - Winter
B. Custodial Supplies
C. Athletic/P.E. Supplies
D. Bread
E. Milk Products
F. Ice Cream Products
G. Paper and Chemical Supplies (Food
Service)
H. Grocery
I. Grocery Diversions
J. Kitchen Smallwares
K. Refuse Collection
L. Medical Supplies
M. Fuel
N. Calculators
O. Food Service Equipment Repair
P. School and Office Supplies
Q. Printer Supplies
R. Copy and Printer Paper - Summer
6. Appointments:
** Moved by Chris Jeffres, seconded by Becky
Dziekan upon the recommendation of the Superintendent of Schools to appoint Caylin
DePuy, Dave Dickson, Rebecca Owen and Sue Maniace as tutors for the 2019-2020
school; carried unanimously (7 votes).
** Moved by Cal Ayers-Tillotson, seconded
by Becky Dziekan upon the recommendation of the Superintendent of Schools to
appoint Todd Milligan as a volunteer Boys Basketball coach for the 2019-2020
school year; carried unanimously (7 votes).
** Moved by Cal Ayers-Tillotson, seconded
by Jeff Finch upon the recommendation of the Superintendent of Schools to
appoint Megan Hoffman to the three (3) year probationary School Counselor 10-12
position effective within 30 days of 10/8/2019 at the starting salary of
$51,750.00, which will be pro-rated based on her date of hire for the 2019-2020
School year; carried unanimously (7 votes).
** Moved by Peg Gaston, seconded by Cal
Ayers-Tillotson upon the recommendation of the Superintendent of Schools to
appoint Lucia Gillam to the position of substitute teacher; carried unanimously
(7 votes).
** Moved by Jeff Finch, seconded by Cal
Ayers-Tillotson upon the recommendation of the Superintendent of Schools to
appoint Carin Wade to the positon of shared accompanist for the 2019-2020
school year to be shared with Beth Funderburk.
Carin is to receive $100.00, Beth is to receive $530.00 for the total
contracted accompanist rate of $630.00 carried unanimously (7 votes).
** Moved by Jeff Finch, seconded by Peg
Gaston upon the recommendation of the Superintendent of Schools to appoint
Mindy Seely as a substitute bus driver at the starting rate of $17.75 per hour
as a driver with experience; carried unanimously (7 votes).
7. Approve to sell bus # 41, # 47 and
van # 34 on Auctions International:
** Moved by Jeff Finch, seconded by
Becky Dziekan to approve listing of bus # 41, bus # 47, and van # 34 on Auctions
International; carried unanimously (7 votes).
8. Tenure Appointment:
** Moved by Chris Jeffres, seconded by Cal
Ayers-Tillotson to grant tenure to Tim Mapes in the area of High School Special
Education effective 11/6/2019; carried unanimously (7 votes).
9. Approve amendment to the Flex Plan:
** Moved by Peg Gaston, seconded by Kevin
Stefan to approve the amendment to the Flex plan as presented by Mr. Childs;
carried unanimously (7 votes).
10. Approve cancellation of Tax Bill:
** Moved by Peg Gaston, seconded by Jeff
Finch to approve cancellation of a school tax bill due to assessor error as
presented by Mr. Childs; carried unanimously (7 votes).
11. Approve Year End Transfers and Reserve
Analysis Report:
** Moved by Peg Gaston, seconded by Chris
Jeffres to approve the Reserve Analysis Report which details each of the
District’s reserve accounts and the recommended usage of such funds along with
the detailed explanation for each recommended use of such funds to the Board by
Mr. Childs and the adoption of the resolutions shown below regarding the
transfer of these funds; carried unanimously (7 votes).
Be it resolved, that the Pavilion Central School District
Board of Education authorizes that $77,000.00 spent during the 2018-2019 fiscal
year on Workers’ Compensation insurance premiums be funded by the Workers’ Compensation Reserve and not
2018-2019 budget appropriations.
Be it resolved, that the Pavilion Central School District
Board of Education authorizes that $263,000.00 of the 2019 New York State and
Local Employees’ Retirement System bill paid in January of 2019 be funded from
by the Retirement Contribution Reserve and
not 2018-2019 budget appropriations.
Be it resolved, that the Pavilion Central School District
Board of Education authorizes that $160,000.00 spent during the 2018-2019
fiscal year on retirees’ health insurance representing accumulated sick leave earned
while they were employed by the District will be funded by the Employee Benefit Liability Reserve and
not 2018-2019 budget appropriations.
Be it resolved, that the Pavilion Central School District
Board of Education authorizes that Unemployment
Reserve balance shall be decreased by $780,000.00 as of June 30, 2019 and
said amount shall be added to the unreserved, undesignated fund balance.
Be it resolved, that the Pavilion Central School District
Board of Education authorizes the transfer of $950,000.00 in excess 2018-2019
appropriations from the General Fund to the Capital Fund, effective June 30,
2019, to increase the local share of the EXCEL project.
12. Accept Audited Financial Statements
and Related Reports:
** Moved
by Kevin Stefan, seconded by Jeff Finch to accept the Audited Financial
statements as presented by Peg Gaston and Mr. Childs for the period ending June
30, 2019; carried unanimously (7 votes).
13. Search
Consultant Appointment:
** Moved by Jeff
Finch, seconded by Peg Gaston to appoint and indemnify Kevin M. MacDonald,
District Superintendent of the Genesee Valley Educational Partnership, as
Search Consultant for the position of Superintendent of Schools for the
Pavilion Central School District. Mr.
MacDonald shall receive no additional compensation; the district agrees to
reimburse the Genesee Valley Educational Partnership for incidental cost
associated with the search process.
Costs may include, but are not limited to, printing, advertising, and
postage. Carried unanimously (7 votes).
INFORMATION:
1. Monday, October 21, 2019 BOE meeting dates
2. Liz’s Buddy Bench
3. Outdoor Classroom
4. Route 63 Traffic Safety Proposals
5. Bus Cameras
** Moved by Peg Gaston; seconded by Kevin
Stefan to adjourn at 8:49 PM; carried unanimously (7 votes).
Mary Jo Pahl
Clerk of the Board