October 1, 2018 Minutes

The regular meeting of the Pavilion Central School District Board of Education was called to order at 7:00 PM by Board President Marirose Ethington in the Board of Education conference room.

 

Board members present:  Marirose Ethington, Jeff Finch (7:02 PM), Kevin Stefan, Rebecca (Becky) Dziekan, Margaret (Peg) Gaston, Callin (Cal) Ayers-Tillotson, and Chris Jeffres

 

Board members absent:

 

Others present:  Kenneth Ellison, Sheila Eigenbrod, Jon Wilson, Charles Martelle, Stacey Tallon, Donald Childs and Mary Jo Pahl

 

Others Absent:

 

Visitors: Fifteen (15) per sign in log

 

APPROVE AGENDA:

**        Moved by Cal Ayers-Tillotson; seconded by Becky Dziekan to approve agenda with additions; carried unanimously (6 votes)

 

**        New Teacher, Lily Powell introduced herself to the Board and expressed her thanks for her appointment to her position. The Board thanked her for coming and for introducing herself.

 

**        Jeff Finch Arrived

 

CONSENT GROUPING:

**        Moved by Peg Gaston, seconded by Kevin Stefan to approve all items in the consent grouping –BOE minutes from 9/17/18; CSE minutes from 9/13/18; Sub CSE minutes from 9/25/18, 9/24/18 and 9/26/18; CPSE minutes from 9/13/18 carried unanimously (7 votes)

 

BUSINESS:

 

1.                Special Education Update:   

**        Stacey Tallon, presented the below information for the Special Education Department to the BOE, also present were all of the elementary school special education and regular education teachers who have been using the new co-teaching methods who spoke of the advantages they are seeing in using this method.  They all answered questions asked and the Board thanked her for the report and information.  No action required.

 

Special Education Summary Report

2016-2017 & 2017-2018 School Year

*Students with 504 Accommodation Plans are not included in this report

 

District special education totals for 2016-2017:

District special education totals as of 10/7/17:

School Age - 84

 

       In general education classrooms 80% of school day or more              84.8%

       In general education classrooms 40% to 79% of school day               3.8%

       In general education classrooms less than 40% of school day             7.6%

       In full-time Pavilion special education classes                                    2

       In full-time GVEP (BOCES) special education classes                     4

       In full-time special education class @ other districts                         2

       In full-time special education-only private school                             3

       Home-schooled at parental choice (included in less than 40%)         2

 

Preschool - 15  students

 

Least Restrictive Environment (16-17 school year)

       We serve 84.8% of students with disabilities 80% or more of the day in general education classrooms

 

       NYS target is 59% or higher

 

       Regional Comparisons: 

     Leroy                                 64.6%      Alexander            45.9%

     York                                    79.1%     Avon                     30.4%

     Perry                                    65%       Geneseo              56.6%

     Byron-Bergen                 39.6%        Cal-Mum              72.4%

     Warsaw                             69%         Pembroke            75.6%

 

School-aged students who exited special education during the 17-18 school year:

 

Regents Diploma                                                                    5 

Regents w/ Advanced Designation & Honors                       0 

Local Diploma                                                                        2         

TASC *                                                                                   0

CDOS Commencement Credential*                                      1

Skills and Achievement Commencement Credential             1

Dropped out                                                                            0

 

Pavilion Students with Disabilities obtaining Local vs. Regents Diplomas:

 

Chart

 

Special Education School District Data Profile:

Pavilion Central School District

(2016-2017 total enrollment 738)

http://data.nysed.gov/lists.php?type=district

 

Pavilion meets/exceeds the state target on the following indicators:

 

      #1     Graduation Rate of Students with Disabilities

      #2     Drop-out Rate of Students with Disabilities

      #4     Suspension Rate

      #5                                School-age Least Restrictive Environment

      #6                                Preschool Least Restrictive Environment

      #7     Preschool Outcomes - % of children with increased rate of growth

      #8     Parent Involvement

Met state target (96.4% of parents reported that PCS facilitated parent involvement to improve services and results for students with disabilities; 56 surveys completed and returned in 2016-17)

      #9     Disproportionality in Identification for Special Education

      #10   Disproportionality in Specific Disability Categories and Placements

      #11   Timely Evaluations

      #12   Early Childhood Transitions

      #13                              Secondary Transition (100% compliant)

 

Pavilion did not meet the state indicators:

 

Indicator #3: State Assessments (2016-2017)

       Did not make participation or AYP target for grades 3-8 ELA or Math for students with disabilities. Impacted by student/parent choice in participation. Alternative assessment students are not included in this number. Target-95% *Less than 40%

 

Indicator #14: Post-School Outcomes (2013-2014)

 

       Number of Students Interviewed to Assess Post-School Outcomes One Year After Leaving High School: 

7 out of the 12 2013-2014 graduate students were interviewed

 

       Percent of PCS Youth Who had IEPs In Effect At The Time They Graduated, And Were Enrolled In Higher Education Within One Year Of Leaving High School: 43%

vs.

            State Target: 44% - No, did not meet state target

 

***Not all 2013-2014 graduates participated in survey

 

       Percent of PCS Youth Who Had IEPs In Effect At The Time They Graduated, And Were Enrolled in Higher Education Or Competitively Employed Within One Year Of Leaving High School: 71%

vs.

State Target: 65%- Yes, met state target

 

       Percent of PCS Youth Who Had IEPs In Effect At The Time They Graduated, And Were Enrolled In Higher Education Or In Some Other Postsecondary Education Or Training Program; Or Competitively Employed Or in Some Other Employment Within One Year Of Leaving High School

vs. State Target: 80%-Yes, met state target

 

Number of 2017-2018 Meetings:

 

CSE/CPSE Meetings: 165

 

504 Meetings: 25

 

Total Committee Meetings Held: 189

 

2.                SRO Update:

**        Dr. Eigenbrod presented a quick overview the ways that the school resource officer has helped both the District and the students to date.  The Board expressed an interest in having the SRO start to attend evening events held and how they would like him to attend a Board meeting to give them an update as well.  No action required.

 

3.                Appointments:

**        Moved by Cal Ayers-Tillotson, seconded by Peg Gaston to appoint Lindsay Futter and Kelly Washburn as tutors for the 2018-2019 school year; carried unanimously (7 votes).

 

**        Moved by Jeff Finch, seconded by Kevin Stefan to appoint Kristen Beardsley to the positon of Elementary Drama Director at the contracted rate of $1,000.00; carried unanimously (7 votes).

 

4.                State Mandated Early Dismissal Day:

**        Moved by Cal Ayers-Tillotson, seconded by Jeff Finch to designate Friday December 21, 2018 as the State Mandated Early Dismissal day; carried unanimously (7 votes).

 

5.                Approve adjustment to tax bill as recommended by Genesee County Director of Real Property:

**        Moved by Kevin Stefan, seconded by Chris Jeffres to approve the adjustment recommended by the Genesee County Real Property Office in regards to property located at 11163 Perry Road; Pavilion, NY due to a clerical error; carried unanimously (7 votes).

 

6.                Approve emergency transportation contract with Student Transportation, Inc. for period of October 9, 2018 through October 27, 2018:

**        Moved by Peg Gaston, seconded by Cal Ayers-Tillotson to approve the emergency transportation contract with Student Transportation, Inc. for the period of October 9, 2018 – October 27, 2018 as presented by Mr. Childs; carried unanimously (7 votes).

 

7.                Approve Year End Transfers and Reserve Analysis Report:

**        Moved by Callin Ayers-Tillotson, seconded by Peg Gaston to approve the adoption of the resolutions shown below regarding the transfer of funds and as presented by Donald Childs; carried unanimously (7 votes).

 

Be it resolved, that the Pavilion Central School District Board of Education authorizes that $81,775.00 spent during the 2017-2018 fiscal year on Workers’ Compensation insurance premiums be funded by the Workers’ Compensation Reserve and not 2017-2018 budget appropriations.

 

 

Be it resolved, that the Pavilion Central School District Board of Education authorizes that $258,746.00 of the 2018 New York State and Local Employees’ Retirement System bill paid in December of 2017 be funded from by the Retirement Contribution Reserve and not 2017-2018 budget appropriations.

 

 

Be it resolved, that the Pavilion Central School District Board of Education authorizes that $100,000 spent during the 2017-2018 fiscal year on retirees’ health insurance representing accumulated sick leave earned while they were employed by the District will be funded by the Employee Benefit Liability Reserve and not 2017-2018 budget appropriations.

 

 

Be it resolved, that the Pavilion Central School District Board of Education authorizes the transfer of $830,000.00 in excess 2017-2018 appropriations from the General Fund to the Capital Fund, effective June 30, 2018, to increase the local share of the project.

 

**        Moved by Kevin Stefan, seconded by Becky Dziekan to accept the Reserve Analysis Report as presented by Donald Childs, a copy of this report is on file in the district office; carried unanimously

 

OLD BUSINESS:

**        Mr. Ellison spoke to the Board regarding the following old business:

 

**        Smart School Funds - he indicated that for this year the District will be upgrading the security camera systems. In future years more updates will be done in the technology field for educational uses. 

 

**        Sunday practices – he provided information on how other districts in our GVEP region handle Sunday practices. Mr. Wilson will provide the Board with information on what Section V rules may be in regards to this. 

 

**        Phones - he spoke about what has happened with the phone system and related that he had discovered that the phone company we use had an upgrade on their end, and did not inform their users that they had deleted all personal preference and reverted to all phones to a stock answering message. We are in the process of updating our personal preferences again so that it’s easier for callers to reach the person/department they are trying to reach with the call the school.

 

**        Trap Club Costs – he spoke of what he has learned from other districts that currently have this club indicating that the costs to students would be minimal and that there is the possibility of donations being made to the club so that these costs may be covered.

 

He answered questions as they were asked and was thanked for his updates. No action required.

 

Dr. Eigenbrod shared with the Board about the recent results from the middle school ELA and Math assessments.   Our student performance at levels 3 or 4 have significantly increased.  These results reflect the hard work of our students and staff.  Highlights included our performance in a regional comparison.  In the GVEP region representing 22 districts, our test ranking is at or near the top. 

Pavilion’s ranking is the first number:

Math 6 – 5/22

ELA 7 – 1/22

Math 7 – 2/22

ELA 8 – 1/22

Math 8 – 2/22

 

INFORMATION

 

1.      Monday, October 22, 2018 BOE meeting Date

 

 

**        Moved by Jeff Finch, seconded by Kevin Stefan to enter executive session at 8:25 PM; carried unanimously (7 votes).

 

**        Moved by Jeff Finch, seconded by Peg Gaston to return to regular session at 9:00 PM; carried unanimously (7 votes).

 

**        Moved by Cal Ayers-Tillotson, seconded by Peg Gaston to adjourn at 9:00 PM; carried unanimously (7 votes).

 

 

 

                                                                       

Mary Jo Pahl

Clerk of the Board