The regular meeting of the Pavilion Central School District
Board of Education was called to order at 7:00 PM by Board President Marirose
Ethington in the Board of Education conference room.
Board members present: Marirose Ethington, Jeff Finch (7:02 PM), Kevin
Stefan, Rebecca (Becky) Dziekan, Margaret (Peg) Gaston, Callin (Cal) Ayers-Tillotson,
and Chris Jeffres
Board members absent:
Others present:
Kenneth Ellison, Sheila Eigenbrod, Jon Wilson, Charles Martelle, Stacey
Tallon, Donald Childs and Mary Jo Pahl
Others Absent:
Visitors: Fifteen (15) per sign in log
APPROVE AGENDA:
** Moved by Cal
Ayers-Tillotson; seconded by Becky Dziekan to approve agenda with additions;
carried unanimously (6 votes)
** New Teacher, Lily
Powell introduced herself to the Board and expressed her thanks for her
appointment to her position. The Board thanked her for coming and for introducing
herself.
** Jeff Finch
Arrived
CONSENT GROUPING:
** Moved by Peg
Gaston, seconded by Kevin Stefan to approve all items in the consent grouping –BOE
minutes from 9/17/18; CSE minutes from 9/13/18; Sub CSE minutes from 9/25/18,
9/24/18 and 9/26/18; CPSE minutes from 9/13/18 carried unanimously (7 votes)
BUSINESS:
1.
Special
Education Update:
** Stacey
Tallon, presented the below information for the Special Education Department to
the BOE, also present were all of the elementary school special education and
regular education teachers who have been using the new co-teaching methods who
spoke of the advantages they are seeing in using this method. They all answered questions asked and the
Board thanked her for the report and information. No action required.
Special Education
Summary Report
2016-2017 &
2017-2018 School Year
*Students with 504 Accommodation Plans are not
included in this report
District
special education totals for 2016-2017:
District special education totals as of 10/7/17:
School Age - 84
●
In general
education classrooms 80% of school day or more 84.8%
●
In general
education classrooms 40% to 79% of school day 3.8%
●
In general
education classrooms less than 40% of school day 7.6%
● In
full-time Pavilion special education classes 2
● In
full-time GVEP (BOCES) special education classes 4
● In
full-time special education class @ other districts 2
● In
full-time special education-only private school
3
● Home-schooled
at parental choice (included in less than 40%) 2
Preschool - 15
students
Least Restrictive Environment (16-17 school year)
●
We
serve 84.8% of students with disabilities 80% or more of the day in general
education classrooms
●
NYS
target is 59% or higher
●
Regional
Comparisons:
●
Leroy 64.6% Alexander 45.9%
●
York
79.1% Avon 30.4%
●
Perry 65%
Geneseo 56.6%
●
Byron-Bergen 39.6% Cal-Mum 72.4%
●
Warsaw 69% Pembroke 75.6%
School-aged
students who exited special education during the 17-18 school year:
Regents Diploma 5
Regents w/ Advanced Designation
& Honors 0
Local Diploma 2
TASC *
0
CDOS Commencement Credential* 1
Skills and Achievement Commencement
Credential 1
Dropped out 0
Pavilion
Students with Disabilities obtaining Local vs. Regents Diplomas:
Special Education School District Data
Profile:
Pavilion Central School District
(2016-2017 total enrollment 738)
http://data.nysed.gov/lists.php?type=district
Pavilion meets/exceeds the state target on the
following indicators:
#1 Graduation Rate of
Students with Disabilities
#2
Drop-out Rate of Students with Disabilities
#4 Suspension Rate
#5 School-age
Least Restrictive Environment
#6 Preschool
Least Restrictive Environment
#7 Preschool Outcomes
- % of children with increased rate of growth
#8 Parent Involvement
Met state target (96.4% of parents reported that PCS
facilitated parent involvement to improve services and results for students
with disabilities; 56 surveys completed and returned in 2016-17)
#9 Disproportionality
in Identification for Special Education
#10 Disproportionality
in Specific Disability Categories and Placements
#11 Timely Evaluations
#12 Early Childhood Transitions
#13 Secondary
Transition (100% compliant)
Pavilion did not meet the state
indicators:
Indicator
#3: State Assessments (2016-2017)
●
Did not make
participation or AYP target for grades 3-8 ELA or Math for students with
disabilities. Impacted by student/parent choice in participation. Alternative assessment students are not included in this number.
Target-95% *Less than 40%
Indicator
#14: Post-School Outcomes (2013-2014)
●
Number of
Students Interviewed to Assess Post-School Outcomes One Year After Leaving High
School:
7 out of the 12 2013-2014 graduate students were interviewed
●
Percent
of PCS Youth Who had IEPs In Effect At The Time They Graduated, And Were
Enrolled In Higher Education Within One Year Of Leaving High School: 43%
vs.
State Target: 44% - No, did
not meet state target
***Not
all 2013-2014 graduates participated in survey
●
Percent
of PCS Youth Who Had IEPs In Effect At The Time They Graduated, And Were
Enrolled in Higher Education Or Competitively Employed Within One Year Of
Leaving High School: 71%
vs.
State Target: 65%- Yes, met state
target
●
Percent
of PCS Youth Who Had IEPs In Effect At The Time They Graduated, And Were
Enrolled In Higher Education Or In Some Other Postsecondary Education Or
Training Program; Or Competitively Employed Or in Some Other Employment Within
One Year Of Leaving High School
vs.
State Target: 80%-Yes, met state target
Number of 2017-2018 Meetings:
CSE/CPSE
Meetings: 165
504
Meetings: 25
Total
Committee Meetings Held: 189
2.
SRO
Update:
** Dr. Eigenbrod presented a quick overview
the ways that the school resource officer has helped both the District and the
students to date. The Board expressed an
interest in having the SRO start to attend evening events held and how they
would like him to attend a Board meeting to give them an update as well. No action required.
3.
Appointments:
** Moved by Cal Ayers-Tillotson, seconded
by Peg Gaston to appoint Lindsay Futter and Kelly Washburn as tutors for the
2018-2019 school year; carried unanimously (7 votes).
** Moved by Jeff Finch, seconded by Kevin
Stefan to appoint Kristen Beardsley to the positon of Elementary Drama Director
at the contracted rate of $1,000.00; carried unanimously (7 votes).
4.
State
Mandated Early Dismissal Day:
** Moved by Cal Ayers-Tillotson,
seconded by Jeff Finch to designate Friday December 21, 2018 as the State
Mandated Early Dismissal day; carried unanimously (7 votes).
5.
Approve adjustment to tax bill as recommended by
Genesee County Director of Real Property:
** Moved by
Kevin Stefan, seconded by Chris Jeffres to approve the adjustment recommended
by the Genesee County Real Property Office in regards to property located at
11163 Perry Road; Pavilion, NY due to a clerical error; carried unanimously (7 votes).
6.
Approve
emergency transportation contract with Student Transportation, Inc. for period
of October 9, 2018 through October 27, 2018:
** Moved by Peg
Gaston, seconded by Cal Ayers-Tillotson to approve the emergency transportation
contract with Student Transportation, Inc. for the period of October 9, 2018 –
October 27, 2018 as presented by Mr. Childs; carried unanimously (7 votes).
7.
Approve
Year End Transfers and Reserve Analysis Report:
** Moved by Callin Ayers-Tillotson,
seconded by Peg Gaston to approve the adoption of the resolutions shown below
regarding the transfer of funds and as presented by Donald Childs; carried
unanimously (7 votes).
Be it resolved,
that the Pavilion Central School District Board of Education authorizes that
$81,775.00 spent during the 2017-2018 fiscal year on Workers’ Compensation
insurance premiums be funded by the Workers’
Compensation Reserve and not 2017-2018 budget appropriations.
Be it resolved,
that the Pavilion Central School District Board of Education authorizes that
$258,746.00 of the 2018 New York State and Local Employees’ Retirement System
bill paid in December of 2017 be funded from by the Retirement Contribution Reserve and not 2017-2018 budget
appropriations.
Be it resolved,
that the Pavilion Central School District Board of Education authorizes that
$100,000 spent during the 2017-2018 fiscal year on retirees’ health insurance
representing accumulated sick leave earned while they were employed by the
District will be funded by the Employee
Benefit Liability Reserve and not 2017-2018 budget appropriations.
Be it resolved,
that the Pavilion Central School District Board of Education authorizes the
transfer of $830,000.00 in excess 2017-2018 appropriations from the General
Fund to the Capital Fund, effective June 30, 2018, to increase the local share
of the project.
** Moved by
Kevin Stefan, seconded by Becky Dziekan to accept the Reserve Analysis Report
as presented by Donald Childs, a copy of this report is on file in the district
office; carried unanimously
OLD BUSINESS:
** Mr. Ellison
spoke to the Board regarding the following old business:
** Smart School
Funds - he indicated that for this year the District will be upgrading the
security camera systems. In future years more updates will be done in the
technology field for educational uses.
** Sunday
practices – he provided information on how other districts in our GVEP region
handle Sunday practices. Mr. Wilson will provide the Board with information on
what Section V rules may be in regards to this.
** Phones - he
spoke about what has happened with the phone system and related that he had
discovered that the phone company we use had an upgrade on their end, and did
not inform their users that they had deleted all personal preference and
reverted to all phones to a stock answering message. We are in the process of
updating our personal preferences again so that it’s easier for callers to
reach the person/department they are trying to reach with the call the school.
** Trap Club
Costs – he spoke of what he has learned from other districts that currently
have this club indicating that the costs to students would be minimal and that
there is the possibility of donations being made to the club so that these
costs may be covered.
He answered questions as they were asked and was thanked for
his updates. No action required.
Dr. Eigenbrod shared with the Board about the recent results
from the middle school ELA and Math assessments. Our
student performance at levels 3 or 4 have significantly increased. These results reflect the hard work of our
students and staff. Highlights included
our performance in a regional comparison.
In the GVEP region representing 22 districts, our test ranking is at or
near the top.
Pavilion’s ranking is
the first number:
Math
6 – 5/22
ELA
7 – 1/22
Math
7 – 2/22
ELA
8 – 1/22
Math
8 – 2/22
INFORMATION:
1.
Monday, October
22, 2018 BOE meeting Date
** Moved by Jeff Finch, seconded by Kevin
Stefan to enter executive session at 8:25 PM; carried unanimously (7 votes).
** Moved by Jeff Finch, seconded by Peg
Gaston to return to regular session at 9:00 PM; carried unanimously (7 votes).
** Moved by Cal
Ayers-Tillotson, seconded by Peg Gaston to adjourn at 9:00 PM; carried
unanimously (7 votes).
Mary Jo Pahl
Clerk of the Board