October 22, 2018 Minutes

The Board of Education and guests began the evening in the auditorium at 7:00 PM where we were treated to 3 songs performed by students who are participating in this years musical “My Fair Lady”, after which we then convened in the Board of Education Conference room where the regular meeting of the Pavilion Central School District Board of Education was called to order at 7:18 PM by Board President Marirose Ethington.

 

Board members present:  Marirose Ethington, Jeff Finch,  Kevin Stefan, Rebecca (Becky) Dziekan, Margaret (Peg) Gaston, Callin (Cal) Ayers-Tillotson, and Chris Jeffres

 

Board members absent:

 

Others present:  Kenneth Ellison, Jon Wilson, Charles Martelle, Donald Childs and Mary Jo Pahl

 

Others Absent: Sheila Eigenbrod and Stacey Tallon

 

Visitors: Twelve (12) per sign in log

 

APPROVE AGENDA:

**        Moved by Cal Ayers-Tillotson; seconded by Peg Gaston to approve agenda with on item tabled; carried unanimously (7 votes)

 

CONSENT GROUPING:

**        Moved by Jeff Finch, seconded by Kevin Stefan to approve all items in the consent grouping –BOE minutes from 10/1/18; Sub CSE minutes from 10/4/18; 10/9/18; 10/11/18 and 10/15/18; 504 minutes from 10/4/18 and 10/9/18 carried unanimously (7 votes)

 

BUSINESS:

 

1.                Middle School Musical Proposal:   

**        Mrs. Funderburk presented the Board with a proposal to add a middle school musical to the activities that the school holds along with a brief overview of the positions that would be needed to make it successful. The Board thanked her for the information and this will be discussed at a later time. No action required.

 

2.                Baseball Trip:

**        Mr. Roth and Mr. Chrzanowski presented the Board with the itinerary for the upcoming baseball team trip to Myrtle Beach on April 13 – 17, 2019 Moved by Peg Gaston, seconded by Callin Ayers-Tillotson to approve the  itinerary as presented; carried unanimously (7 votes).

 

**        Moved by Jeff Finch, seconded by Peg Gaston to enter executive session at 7:30 PM; carried unanimously (7 votes).

 

**        Moved by Chris Jeffres, seconded by Peg Gaston to return to regular session at 8:00 PM; carried unanimously (7 votes).

 

3.                November 5 and 26, 2018 and December 17, 2018 BOE meeting Schedule:

**        Moved by Cal Ayers-Tillotson, seconded by Peg Gaston to approve the changes to the BOE schedule for the months of November and December as presented and noted above; carried unanimously (7 votes).

 

4.                SRO Report:

**        Deputy Cory Mower addressed the Board on the Raptor system, the number of people who have visited the school so far this year since the system has been in operation, the ways in which the system can be used to instantly reach the authorities in the event of an emergency and other aspects of the system.  He answered questions and the Board thanked him for the update. No action required.

 

5.                Policy Update:

**        Item Tabled

 

6.                Appointments:

**        Moved by Jeff Finch, seconded by Peg Gaston to appoint Maureen Stefan as a substitute cleaner as presented; motion carried with Kevin Stefan abstaining.

 

7.                Approve listing on Auctions International for maintenance items:

**        Moved by Peg Gaston, seconded by Becky Dziekan to approve the listing of the various maintenance items as presented on Auctions International; carried unanimously (7 votes).

 

8.                Resolution (modify emergency project resolution from 6/26/2017):

**        The below resolution clarifying 6/26/17 resolution regarding emergency project and determining ordinary contingent expense was presented to the Board

 

WHEREAS, on June 26, 2017, the Board of Education of the Pavilion Central School District (the “District”) adopted the following resolution (the “June 26, 2017 Resolution”) with respect to (i) an emergency situation then existing at DB Bunce Elementary School, resulting from two roof-top HVAC units with separated heat exchangers that were leaking carbon monoxide into the building, and (ii) the need to undertake the necessary capital improvements on an emergency basis to replace such units (the “Emergency Project”):

 

RESOLVED that the Board of Education, based on the recommendation of the District’s Architect, Clark Patterson Lee, and Seimens Industry, Inc., declares an emergency project to replace the two (2) multi-zone rooftop units on the DB Bunce Elementary School.  Both units have separated heat exchangers which are leaking carbon monoxide.  Seimens Industry, Inc. has disabled the units due to the carbon monoxide leakage.  The engineer is authorized to notify Facilities Planning of the project and to immediately begin design documents to replace the system.  The architect and engineer will assist the District in obtaining a construction bid to replace the system not to exceed seven hundred fifty thousand dollars ($750,000.00);

 

WHEREAS the Board of Education desires to clarify that the Emergency Project described in the June 26, 2017 Resolution was intended to be declared as an ordinary contingent expense, within the meaning of Education Law Section 2601-g(5) of the District, and was necessary to assure the health and safety of the students and staff of the District and preserve the property of the District and the environment;

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the District, as follows:

 

1.      The emergency situation described in the June 26, 2017 Resolution posed an immediate health and safety risk to the students and staff of the District and required that the District undertake the Emergency Project.

 

2.      The Emergency Project constituted emergency repairs and/or improvements to the District’s property that were necessary to assure the health and safety of the students, staff and residents and avoid undue impacts to the property of the District and the environment. The repairs and/or improvements undertaken as part of the Emergency are therefore deemed to constitute an ordinary contingent expense, within the meaning of Section 2601-g(5) of the Education Law.

 

3.      This Resolution shall take effect immediately and shall ratify all previous action undertaken by the District to implement the Emergency Project and to preserve safety under the circumstances.

 

Moved by: Peg Gaston                                   Seconded by: Kevin Stefan

 

[Motion carried (7votes)]

 

9.                Shared Services Report:

**        Mr. Ellison and Marirose Ethington shared information from the recent shared services committee meeting in which sports, cheerleading, ski club, SAT and PD were some of the items discussed. Questions were answered and members of the committee also provided additional input as need.  No action required.

 

10.            Memorandum of Agreement:

**        Moved by Jeff Finch, seconded by Peg Gaston to approve the Memorandum of Agreement as presented by Mr. Ellison between the District and the Pavilion Faculty Association regarding payment of teachers acting as monitors in the cafeteria; carried unanimously (7 votes).

 

11.            Approve Transportation Contract:

**       Moved by Callin Ayers-Tillotson, seconded by Jeff Finch at approve the transportation contract between the District and Student Transportation, Inc. for the period of 10/29/2018 through 6/30/2019 at the rate of $288.00 per day; carried unanimously (7 votes).

 

12.            Accept audited financial statements and relate reports and communications:

**        Moved by Kevin Stefan, seconded by Callin Ayers-Tillotson to accept the Audited Financial statements as presented by Donald Childs for the period ending June 30, 2018; carried unanimously (7 votes).

 

OLD BUSINESS:

**        Mr. Ellison spoke to the Board regarding the following old business:

 

**        Activity Information – he shared a listing of the clubs which students are participating, along with the stipend that the advisors of each club receive.   

 

**        Sunday practices – he provided information on the pros and cons of having the building open on Sunday for practices along with some considerations that the Board may want to consider before approving.  The Board has asked that some of the coaches who have requested Sunday practices be invited a meeting in the near future for questions.

 

He answered questions as they were asked and was thanked for his updates. No action required.

 

The Board of Education would like to express their thanks to the community leaders who organized the Pavilion Pride Soccer game held on October 14, 2018, and to all those attended and contributed to the event. This amazing event truly showed the generous spirit of our community and true “gopher” pride. We appreciate the time and energy it took to put an event of this magnitude together, and are deeply grateful to have the opportunity to be part of the Board of Education in a community like Pavilion. Thank you all again.

 

 

 

INFORMATION

 

1.      Monday, November 5, 2018 BOE meeting Date

 

 

**        Moved by Jeff Finch, seconded by Peg Gaston to enter executive session at 8:58 PM; carried unanimously (7 votes).

 

**        Moved by Peg Gaston, seconded by Becky Dziekan to return to regular session at 9:27 PM; carried unanimously (7 votes).

 

**        Moved by Peg Gaston, seconded by Becky Dziekan to adjourn at 9:27 PM; carried unanimously (7 votes).

 

 

 

                                                                       

Mary Jo Pahl

Clerk of the Board