March 22, 2021 Minutes

Regular Board of Education Meeting – March 22, 2021

 

The regular meeting of the Pavilion Central School District Board of Education was called to order at 7:00 PM by Board President Marirose Ethington in the High School Library.

 

A link to view a recording of this meeting is shown below:

 

https://drive.google.com/file/d/1eAZ9NJRh-Vk-XaDMyFEQrdUBQQJJD_pL/view?usp=sharing

 

Board Members present: Marirose Ethington, Margaret Gaston, Callin Ayers-Tillotson, and Chris Jeffres

 

Board Members Absent: Jeff Finch, Kevin Stefan, and Becky Dziekan

 

Others Present: Sheila Eigenbrod, Charles Martelle, Jon Wilson, Stacey Tallon, Mary Kate Hoffman, Donald Childs, and Mary Jo Pahl

 

Others Absent:

 

Eight (8) presenters were present as per the sign in sheet kept at the meeting and there were six (6) guests who watched the meeting that was live streamed as per the list of attendees provided by GV BOCES.

 

Chris Jeffres led the Pledge of Allegiance

 

**        Moved by Chris Jeffres; seconded by Cal Ayers-Tillotson to approve agenda with additions carried unanimously (4 votes).

 

**        Moved by Jeff Finch; seconded by Cal Ayers-Tillotson to approve all items in the consent grouping - Minutes: Regular BOE minutes of 2/22/2021; CSE, Sub-CSE, CPSE and 504 minutes of 3/1/2021 for the 2020-2021 school year and 2/22/2021 for the 2021-2022 school year; carried unanimously (4 votes).

 

BUSINESS:

 

1.               Winter Coaching Reports:

**       Kyle Banser, the Varsity Wrestling coach, Jack Jeffres, the Boys Varsity Basketball coach, and Ben Schwenebraten, the Girls Varsity Basketball coach each addressed the Board regarding the highlights of their recent season.  They each answered questions as asked and the Board thanked them for their updates.   No action required.

 

2.               Library Presentation:

**        Steve Gould, Deb Davis, Danielle Offhaus, Karen Kingsley, Josselyn Borowiec from the Hollowedel Memorial Library addressed the Board regarding a proposal for the re-chartering of the library to make it a School District Library instead of a Town Library.  Further details about this proposal can be found in the attached document.  They answered questions asked and the Board thanked them for the information; no action required.

 

 

 

 

3.               Superintendent Update:

**        Mrs. Hoffman updated the Board about the recent emergency evacuation which took place at the High School building on March 12, 2021.  She indicated that the evacuation took place in a timely way so that all students were evacuated safely and once the decision was made to dismiss, they all get home safely too.  The event debriefing identified areas to improve upon and the Safety Committee will review these areas at their next meeting.

 

**        Mrs. Hoffman spoke briefly about allowing community based youth sports teams to use our facilities again this year for the upcoming season.  She indicated that she would be meeting with the Director of Facilities and the Athletic Director to establish a list of guidelines that the youth athletics will have to follow in order to use our facilities. 

 

**        Mrs. Hoffman answered questions on each of the above items as asked during each update; the Board thanked her for the updates. No action required.

 

 4.        Admin Updates:

**       Dr. Eigenbrod updated the Board about the Senior Outdoor space that has recently been started to be used by qualifying seniors.  This outdoor space is limited to no more than fourteen (14) students at a time and will be supervised by Mrs. Eighmey and Mrs. Palmer in the library. 

 

**       Dr. Eigenbrod and Mr. Martelle spoke briefly about how well the four day in person schedule has been going so far, how good the students have been with wearing their masks and how there are more students coming back to school than going to the remote learning method. 

 

**       Dr. Eigenbrod and Mr. Martelle mentioned that the Breakfast of Champions that will be held over a two (2) day period this year was the 30th annual Breakfast to be held!  The spoke of how the format had to change some this year due to the fact that no parents were allowed to attend.  In lieu of that, speakers were brought in to speak to the students instead. 

 

**       Mr. Martelle spoke about the Pie Throwing contest that the Student Council recently held a fund raiser for indicating that there was a total of $654.00 raised for this event!   

 

**        Dr. Eigenbrod and Mr. Martelle answered questions asked and the Board thanked them for the update and also let them know that the Board appreciated their hard work. No action required

 

**        Mr. Wilson spoke to the Board regarding a recent fundraiser held in the Elementary school in which $934.00 was raised for the American Heart Association.  He mentioned that the upcoming assessments will be limited to one (1) day this year due to COVID. He also showed off the socks he wore to school that day for the “Rock your Socks” day which was held in the elementary building in recognition of Down Syndrome Awareness Day.  

 

**        Mr. Wilson answered questions on the above as they were asked during each update the Board thanked him for the updates. No action required.

 

**        Ms. Tallon mentioned to the Board that there will be a 12:1:1 classroom in the MS/HS building in the 2021-2022 school year due to the fact that the current population in that room will be at the middle school age level so this will be a good time for this transition for the students.

 

**        Ms. Tallon answered questions as asked on the above update and the Board thanked her for the update.  No action required.

 

**        Mr. Childs did not have an update at this time.

 

**        Marirose Ethington thanked the Superintendent and Administrators for the updates.

 

5.         Juneteenth:

**        Moved by Chris Jeffres, seconded by Cal Ayers-Tillotson, to approve the use of one emergency school closing day in celebration of Juneteenth to be held on June 18, 2021; carried unanimously (4 votes).

 

6.         2021-2022 School Year Calendar Approval:

**        Moved by Peg Gaston, seconded by Chris Jeffres to approve the calendar as presented for the 2021-2022 school year; carried unanimously (4 votes).

 

7.         Resignation:

**        Moved by Peg Gaston, seconded by Cal Ayers-Tillotson to accept the resignation of Charity Gayhart from the position of Cafeteria worker effective March 22, 2021; carried unanimously (4 votes).

 

8.         Appointments:

**        Moved by Cal Ayers-Tillotson, seconded by Peg Gaston, upon the recommendation of the Superintendent of Schools, to appoint Charity Gayhart to a six (6) month probationary cleaner appointment at the prorated contractual starting salary of $26,500.00 effective March 23, 2021; carried unanimously (4 votes).

 

**        Moved by Peg Gaston, seconded by Cal Ayers-Tillotson, upon the recommendation of the Superintendent of Schools, to appoint Jan Allen to the position of substitute cleaner at the hourly wage of $12.80 as a retired employee of the district; carried unanimously (4 votes).

 

**        Moved by Peg Gaston, seconded by Chris Jeffres, upon the recommendation of the Superintendent of Schools, to extend the long-term substitute appointment for Stephanie McEwan through the end of the 2020-2021 school year; carried unanimously (4 votes).

 

**        Moved by Cal Ayers-Tillotson, seconded by Peg Gaston, upon the recommendation of the Superintendent of Schools, to appoint Joe Griep to the position of Modified Tennis Coach for the 2020-2021 school year at the contractual base salary of $1,950.00; carried unanimously (4 votes).

 

**        Moved by Cal Ayers-Tillotson, seconded by Peg Gaston, upon the recommendation of the Superintendent of Schools, to appoint Kathy Wommack to the position of Mentor for the 2020-2021 school year; carried unanimously (4 votes).

 

**        Moved by Cay Ayers-Tillotson, seconded by Peg Gaston, upon the recommendation of the Superintendent of Schools, to appoint Lisa Nixon to a six (6) month probationary Teacher Aide appointment at the starting wage of $13.00 per hour effective April 6, 2021; carried unanimously (4 votes). 

 

9.         Approve Natural Gas Bid Resolution for 10/1/2021 through 9/30/2022:

**        Moved by Cal Ayers-Tillotson, seconded by Peg Gaston to approve the participation of the District in the Natural Gas Bid for the period of 10/1/2021 through 9/30/2022 as presented by Mr. Childs; carried unanimously (4 votes).

 

10.       Approve SECRA Resolution for $100,000 COEP:

**        Item Tabled

 

11.       Approve acceptance of Bayer Fund Grant in the amount of $2,500 for Outdoor Classroom and approve Superintendent of Schools to sign release document(s):

**        Moved by Peg Gaston, seconded by Chris Jeffres to accept the Bayer Fund Grant for the Outdoor Classroom in the amount of $2,500 with great thanks to Roberta  Klapper and NobleHurst Farms for their thoughtfulness in thinking of our students for this grant and to approve the signature by the Superintendent of Schools on the necessary release document (s) for this grant; carried unanimously (4 votes).

 

 

INFORMATION:  

1.      Monday April 12 and 26, 2021 BOE meeting dates

2.       

**        Moved by Cal Ayers-Tillotson, seconded by Peg Gaston to enter executive session for a personnel matter at 8:15 PM; carried unanimously (4 votes).

 

**        Moved by Peg Gaston, seconded by Cal Ayers-Tillotson to return to regular session at 9:11 PM; carried unanimously (4 votes).

 

**        Moved by Peg Gaston, seconded by Cal Ayers-Tillotson to adjourn at 9:12 PM; carried unanimously (4 votes).

 

 

 

                                                                       

Mary Jo Pahl

 

 


Clerk of the Board