July 13, 2020 Corrected Minutes

Reorganization Meeting – July 13, 2020

Pavilion Central School Board of Education

CORRECTED MINUTES (ITEM# 4-C)

 

 

The reorganization meeting of the Pavilion Central School District Board of Education was called to order at 7:06 PM by Clerk of the Board Mary Jo Pahl in the high school auditorium.

 

Board Members present: Marirose Ethington, Jeff Finch, Margaret Gaston, Becky Dziekan, Callin Ayers-Tillotson, Kevin Stefan, and Chris Jeffres

 

Others Present: Kenneth Ellison, Sheila Eigenbrod, Jon Wilson, Charles Martelle, Stacey Tallon, Donald Childs and Mary Jo Pahl

 

Guests: four (4) per sign in log

 

Jeff Finch led the Pledge of Allegiance

           

Oath of Office administered to new BOE members, Callin Ayers-Tillotson and Margaret Gaston.

 

1.                   Nomination and Election of Board Officers for the 2020-2021 school year:

 

Motion Made by Cal Ayers-Tillotson; seconded by Jeff Finch to nominate Marirose Ethington as President of the Board of Education for the 2020-2021 School year; motion carried unanimously (7 votes).

 

Motion made by Chris Jeffres; seconded by Cal Ayers-Tillotson to nominate Jeff Finch as Vice-President of the Board of Education for the 2020-2021 School year; motion carried unanimously (7 votes).

 

Oath of office given to elected Board officers

 

District Clerk turns meeting over to new BOE president

 

2.                   Moved by Chris Jeffres, seconded by Peg Gaston to approve the following appointments to District Offices for the 2020-2021 school year; all of the below have therefore carried unanimously (7 votes).

                                                                          

A.     District Clerk                                              Mary Jo Pahl   

B.      District Treasurer                                       Tammy Bradley            

C.      Tax Collector                                             Mary Jo Pahl   

D.     Claims Auditor                                           Karen Green                

E.      Census                                                       Google Form and Newsletter    

F.      Treasurer Extra Curr Accts.                         Tammy Bradley

G.     Acting Clerk                                               Donald Childs 

 

3.                   Moved by Jeff Finch; seconded by Cal Ayers-Tillotson to approve appointments for the following District Positions for the 2020-2021 school year; all of the below have therefore carried unanimously (7 votes).

 

A.     School Physician                                        Dr. Gregory J. Collins and Workplace Health                                                                       Services

B.      External Auditor                                         Lumsdon & McCormick

C.      Attorney for the Board                                Bond Schoeneck & King, PLLC;  and Harris Beach

D.     Purchasing agent and

      Payroll Authorization                            School Business Official (Superintendent of                                                                         Schools - emergency only)

E.      Fire and Safety Insp.                                   Alan Rudgers

F.      Records Access

      Mgmt. Officer                                      School Business Official

G.     Asbestos Designee                                      Director of Facilities

H.     Pesticide Representative                             Director of Facilities

I.        Chemical Hygiene Officer                          Jason Flint

J.        Attendance Officer                                     Assistant Principal

K.     Title IX Coordinator                                   Assistant Principal

L.      GAHP Representative                                 School Business official (Superintendent of Schools                                                                  – Alternate)

M.    Free & Reduced lunch program adoption &

appointment of reviewing official                Susan Slate

N.     GVSBA Representative                               Peg Gaston

O.     GVSBA Alternative                                    Callin Ayers-Tillotson

P.      Student sentencing/adjudications rep.          Assistant Principal

Q.     Dignity Act Coordinator                             School Social Workers

R.      APPR Evaluators meeting lead evaluator

      Certification                                         Kenneth Ellison, Sheila Eigenbrod, Stacey Tallon,                                                                   Charles Martelle, and Jon Wilson

S.       Chief Accountability Officer for ESSA:      Pupil Personnel Services Director

 

4.                   Moved by Chris Jeffres; seconded by Becky Dziekan to approve the following designations for 2020-2021 school year; all of the below have therefore carried unanimously (7 votes).

  

A.     Official Bank Depositories                             5-Star Bank and Bank of Castile

B.      Official Newspaper                                        The Daily News, Batavia, NY

C.      BOE meeting night(s) and time                      2nd and 4th Monday of each month at 7:00 PM, 2nd                                                                      meeting in April will align with BOCES Admin                                                                      Budget Vote, any other modifications to                                                                                 above schedule will be approved by BOE action                                                                      with public notice to follow.

D.     Audit Committee                                           Sarah Noble-Moag, Dave DeLavergne, Peg Gaston

and Kevin Stefan

E.      Insurance Brokerage                                      Utica & NY Benefits for Educators and Student                                                                      Trust

        

5.                   Moved by Cal Ayers-Tillotson; seconded by Peg Gaston to approve the following authorizations for the 2020-2021 school year; all of the below have therefore carried unanimously (7 votes).

  

A.     In conformance with the Commercial Crime Coverage, each employee of the district will be bonded up to $100,000, and the Tax Collector  for $1,000,000

B.      Designation of Signature on Checks - Tammy Bradley (Ken Ellison & Donald Childs – Alt.)

C.      Approve attendance at conferences, conventions, workshops, Fall/Winter NYSCOSS Summits, etc. on Chief School Officer’s Approval as per commissioner’s regulations.

D.     Superintendent of Schools to prefer charges regarding employee discipline and authorize that employees be examined in accordance with Section 913 of New York State Education Law.

E.      Approve Budget Transfers on Chief School Officer’s approval as per commissioner’s regulations.

F.      Approval for Superintendent to apply for Grants in Aid (State and Federal) Ed. Law 1711,2508

G.     Re-Establishment of a $200.00 Petty Cash Fund administered by Mary Jo Pahl

H.     Standing resolution regarding awarding of BOCES Bids as shown below:

 

                                    “During the 2020-2021 School Year – the Board of Education for the Pavilion                                           Central School hereby authorizes the Genesee – Livingston – Steuben – Wyoming                                     Board of Cooperative Educational Services to advertise and award by resolution                                        those items designated in cooperative bids by the Superintendent of Pavilion Central                                     School to those vendors which, in the judgment of the BOCES board, provide                                           qualified and responsible bids, for the 2020-2021 school year.”

 

I.           Authority to sell RANS as shown below:

 

 

REVENUE ANTICIPATION NOTE RESOLUTION

                                                            July 13, 2020

 

                        A RESOLUTION delegating the power to the President of the Board of Education of                                Pavilion Central School District, Genesee, Livingston, and Wyoming Counties, New York                         to authorize the issuance of and to sell Revenue Anticipation Notes of said School district in                         anticipation of the collection of revenues estimated to be received from the State of New                         York by said School District as State Aid during the fiscal year of said School District                              commencing July 1, 2020, and ending June 30, 2021.

           

                        BE IT RESOLVED, by the Board of Education of the Pavilion Central School District,                             Genesee, Livingston and Wyoming Counties, New York as follows:

           

                                    Section 1.  The power to authorize the issuance of and to sell Revenue Anticipation                                     Notes of the Pavilion Central School District, Genesee, Livingston and Wyoming                                     Counties, New York, in anticipation of the collection of revenues estimated to be                                     received from the State of New York by said School District as State Aid during the                                     fiscal year of said School District commencing July 1, 2020 and ending June 30,                                       2021, is hereby delegated to the President of the Board of Education, the chief fiscal                                     officer.  Such Notes shall be of such terms, form and content as may be determined                                     by said officer, pursuant to Local Finance Law.

           

                                    Section 2.  It is hereby determined that the principal amount of such Revenue                                            Anticipation Notes shall not be in excess of the limitation prescribed by Subdivision                                     1 of Paragraph d of Section 25.00 of the Local Finance Law.

           

                                    Section 3.  This resolution shall take effect immediately.

 

                       

6.                   Moved by Kevin Stefan; seconded by Peg Gaston to approve the following programs, officers and committees for the 2020-2021 school year; all of the below have therefore carried unanimously (7 votes).

 

A.     Continuation of Federal Programs – Stacey Tallon

B.      Designation of Section 504 / ADA Compliance, Homeless Liaison  and Medicaid Compliance Officer – Stacey Tallon

C.      Designation CSE and CPSE Chairperson – Stacey Tallon (Shelby LaMond & Jessica Hempel – Alts.)

D.     Approve CSE Referral Designees – Stacey Tallon and Shelby LaMond

E.      Designation of District Representative to identify Impartial Hearing Officers as per the rotational list and selection process established by the New York State Department of Education – Stacey Tallon

F.      Designation of BOE Representative to appoint Impartial Hearing Officer as identified by the District Representative – BOE President (BOE Vice President – Alt.)

 

G.     CSE Membership:

                        Full Committee:

                                    Chairperson – Stacey Tallon (Shelby LaMond & Jessica Hempel – Alts.)

                                    School Psychologist – Shelby LaMond

                                    CSE Secretary – Newly appointed secretary

                                    UPK – 12 General Education Teacher

                                    K-12 Special Education Teacher

                        Sub Committee:

                                    Chairperson – Stacey Tallon (Shelby LaMond – Alt.)

                                    UPK – 12 General Education Teacher

                                    K-12 Special Education Teacher

                                    CSE Secretary - Newly appointed secretary

 

H.           CPSE Membership:

                                    Chairperson – Stacey Tallon (Shelby LaMond – Alt.)

                  Faculty Member –General Education Teacher (UPK/K)

                  CPSE Secretary – Newly appointed secretary

County Representative – Deborah Krenzer-Lewter and Laura Reeves (Genesee County), Jamie Hudson (Wyoming County), and Courtney Nugent (Livingston County)

 

I.          Parent Representatives – When requested for CPSE and/or CSE meetings:

                        Debora Guile & Leigh Swede

 

7.                  Moved by Jeff Finch; seconded by Chris Jeffres to approve other items for the 2020-2021 school year; all of the below have therefore carried unanimously (7 votes).

 

A.    Mileage Reimbursement rate, Ed. Law 2118 - $.45 per mile

B.     Re-adoption of all policies, committees, Code of Ethics, with revisions from previous year

C.     Substitute teacher rate of pay – Certified: $100.00 per day; Non-Certified $91.00 per day and retired PCS Teachers $105.00 per day.

 

 

Moved by Peg Gaston; seconded by Jeff Finch to adjourn reorganizational meeting at 7:20 PM; carried unanimously (7 votes).

 

The regular meeting of the Pavilion Central School District Board of Education was called to order at 7:20 PM by Board President Marirose Ethington in the high school auditorium.

 

Board Members present: Marirose Ethington, Jeff Finch, Margaret Gaston, Becky Dziekan, Callin Ayers-Tillotson, Kevin Stefan, and Chris Jeffres

 

Others Present: Kenneth Ellison, Sheila Eigenbrod, Jon Wilson, Charles Martelle, Stacey Tallon, Donald Childs and Mary Jo Pahl

 

Guests: four (4) per sign in log

 

 

**        Moved by Peg Gaston; seconded by Chris Jeffres to approve agenda with additions carried unanimously (7 votes).

 

**        Moved by Jeff Finch; seconded by Cal Ayers-Tillotson to approve all items in the consent grouping - Minutes: Regular BOE minutes of 6/15/2020; Annual Meeting Minutes/Election results minutes from 5/26/2020 and 6/6/2020; Sub CSE minutes of 6/16/2020, 6/17/2020, and 6/18/2020; Appropriation and Budget Status Reports for A, C & F funds as of May, 2020 and Treasurer’s reports as of May 2020; carried unanimously (7 votes).

 

OLD BUSINESS:

 

Mr. Wilson and Mr. Martelle spoke about the summer school programs that will be taking place this year.  Due to the COVID-19 restrictions, the programs will be held online only. Each person spoke of the method of which these programs will be taking place and the number of students who have elected to participate. They answered questions asked and the Board thanked them for the update.

 

BUSINESS:

 

1.               Approve Resolution s noted below:

**        Moved by Cal Ayers-Tillotson, seconded by Kevin Stefan to approve the resolution as noted below; carried unanimously (7 votes).

 

RESOLUTION OF THE BOARD OF EDUCATION OF THE PAVILION CENTRAL SCHOOL DISTRICT TO PERMANENTLY EXTEND THE TERM OF THE BOARD OF EDUCATION SEAT PRESENTLY HELD BY MARGARET GASTON, AND WHICH TERM ENDS JUNE 30, 2020, FROM A THREE-YEAR TERM TO A FIVE-YEAR TERM

 

WHEREAS, pursuant to Section 2105 (3) of the New York State Education Law, the Board of Education in a central school district is authorized to increase the full term of a school trustee to four or five years by adopting a proposition at any annual meeting or election to do so; and

 

WHEREAS, on Tuesday, June 9, 2020, the duly qualified voters of the Pavilion Central School District (the “District”) voted to authorize the District to permanently extend the term of the seat presently held by Margaret Gaston, which term ends June 30, 2020, such extension to be effective on July 1, 2020;

 

NOW, THEREFORE BE IT RESOLVED, by the Board of Education of the District that the term of office of the Board of Education seat presently held by Margaret Gaston, which term ends June 30, 2020, shall be permanently extended from three years to five years, effective July 1, 2020. 

 

2.         Initial Period for SAVE:

**        Mr. Ellison addressed the Board regarding the District’s SAVE plan which they have been provided a copy for their review. He also indicated that this document will be posted on the school website for 30 days prior to Board approval so that any changes/questions can be addressed prior to approval.  This item will be placed on the 8/24/2020 agenda for approval.

 

 

 

3.         Resignations:

**        Moved by Cal Ayers-Tillotson, seconded by Peg Gaston to accept the resignation of Pat Kotz, upon the recommendation of the Superintendent of Schools, from the positon of Elementary School Library Media Specialist effective 7/1/2020; carried unanimously (7 votes).

 

**        Moved by Chris Jeffres, seconded by Cal Ayers-Tillotson to accept the resignation of Grace Colopy, upon the recommendation of the Superintendent of Schools, from the positions of 1:1 Aide and Substitute Teacher effective 6/30/2020; carried unanimously (7 votes).

 

4.         Tenure Appointment:

**        Moved by Chris Jeffres, seconded by Cal Ayers-Tillotson to grant tenure, upon the recommendation of the Superintendent of Schools to Jon Wilson in the area of Administration effective 7/1/2020; carried unanimously (7 votes).

 

5.         August 2020 BOE Meeting Date change:

**        Moved by Callin Ayers-Tillotson, seconded by Jeff Finch to approve the first meeting date in August to be held on 8/3/2020; carried unanimously (7 votes).

 

6.         Appointments

**        Moved by Jeff Finch, seconded by Peg Gaston to appoint Becky Cottman, upon the recommendation of the Superintendent of Schools to the positon of Mentoring Coordinator for the 2020-2021 school year at the contracted salary; carried unanimously (7 votes).

 

**       Moved by Peg Gaston, seconded by Cal Ayers-Tillotson to appoint Katie Kruppner, upon the recommendation of the Superintendent of Schools to a three (3) year probationary 1st Grade Teacher position at the salary of $39,500.00 for current .5 FTE teacher who is moving to a 1.0 FTE Position effective 9/8/2020; carried unanimously (7 votes).

 

**       Moved by Cal Ayers-Tillotson, seconded by Peg Gaston to appoint Amanda Lunden, upon the recommendation of the Superintendent of Schools to a four (4) year probationary .50 FTE UPK Teacher position at the current contracted salary of $38,500.00, which will be prorated to $19,250.00 due to her .50 FTE status effective 9/8/2020; carried unanimously (7 votes).

 

7.        Approve School Physician Contract:

**        Moved by Jeff Finch, seconded by Cal Ayers-Tillotson to approve the contract as presented between the District and Oak Openings Medical, PLLC/Dr. Gregory J. Collins for the period of 7/1/20-6/30/23 for student physical needs as outlined in the contract; carried unanimously (7 votes).

 

8.         Re-Reify all Actions from the Board of Education Meetings as noted below:

**        Moved by Chris Jeffres, seconded by Peg Gaston to Re-Reify all Actions form the 3/23/2020; 4/13/2020; 5/4/2020; and 6/15/2020 Board of Education meetings which were approved during Zoom meetings held due to COVID-19 restrictions; carried unanimously (7 votes).

 

9.         Building Use Request – Softball:

**        Moved by Chris Jeffres, seconded by Jeff Finch to disapprove the building use request submitted by the Pavilion Youth Softball league to use the schools fields for the summer 2020 season due to COVID-19 restrictions; carried unanimously (7 votes).

 

10.       Parent Surveys:

**        Item Tabled

INFORMATION

1.  Monday, August 3 and 24, 2020 BOE meeting dates

2.  Superintendent Search Update

**        **        Moved by Jeff Finch, seconded by Peg Gaston to enter executive session at 8:28 PM; carried unanimously (7 vote).

 

**        Moved by Peg Gaston, seconded by Chris Jeffres to return to regular session at 8:43 PM; carried unanimously (7 votes).

 

11,       Position creation and appointment:

**        Moved by Peg Gaston, seconded by Becky Dziekan, upon the recommendation of the Superintendent of Schools, to create a Genesee County Civil Service Position of Secretary effective 7/1/2020; carried unanimously (7 votes)

 

**        Moved by Jeff Finch, seconded by Cal Ayers- Tillotson, upon the recommendation of the Superintendent of Schools to appoint Deborah Franz to a six (6) month probationary Secretary position effective 7/29/2020 at the starting salary of $32,000.00, which will be prorated based on her date of hire; carried unanimously (7 votes).

 

**        Moved by Jeff Finch; seconded by Chris Jeffres to adjourn at 8:46 PM; carried unanimously (7 votes).

 

 

                                                                       

Mary Jo Pahl

Clerk of the Board