Reorganization
Meeting – July 13, 2020
Pavilion
Central School
Board of Education
CORRECTED MINUTES (ITEM# 4-C)
The reorganization meeting of the Pavilion Central School
District Board of Education was called to order at 7:06 PM by Clerk of the
Board Mary Jo Pahl in the high school auditorium.
Board Members present: Marirose Ethington, Jeff Finch, Margaret Gaston, Becky Dziekan, Callin
Ayers-Tillotson, Kevin Stefan, and Chris Jeffres
Others Present: Kenneth Ellison, Sheila Eigenbrod, Jon
Wilson, Charles Martelle, Stacey Tallon, Donald Childs and Mary Jo Pahl
Guests:
four (4) per sign in log
Jeff
Finch led the Pledge of Allegiance
Oath of Office administered
to new BOE members, Callin Ayers-Tillotson and Margaret Gaston.
1.
Nomination and
Election of Board Officers for the 2020-2021 school year:
Motion
Made by Cal Ayers-Tillotson; seconded by Jeff Finch to nominate Marirose
Ethington as President of the Board of Education for the 2020-2021 School year;
motion carried unanimously (7 votes).
Motion
made by Chris Jeffres; seconded by Cal Ayers-Tillotson to nominate Jeff Finch
as Vice-President of the Board of Education for the 2020-2021 School year;
motion carried unanimously (7 votes).
Oath of office given to elected Board officers
District
Clerk turns meeting over to new BOE president
2.
Moved by Chris
Jeffres, seconded by Peg Gaston to approve the following appointments to
District Offices for the 2020-2021 school year; all of the below have therefore
carried unanimously (7 votes).
A. District Clerk Mary
Jo Pahl
B. District Treasurer Tammy
Bradley
C. Tax Collector Mary
Jo Pahl
D. Claims Auditor Karen
Green
E. Census Google
Form and Newsletter
F. Treasurer Extra Curr Accts. Tammy Bradley
G. Acting Clerk Donald
Childs
3.
Moved by Jeff
Finch; seconded by Cal Ayers-Tillotson to approve appointments for the
following District Positions for the 2020-2021 school year; all of the below
have therefore carried unanimously (7 votes).
A. School Physician Dr.
Gregory J. Collins and Workplace Health Services
B. External Auditor Lumsdon
& McCormick
C. Attorney for the Board Bond
Schoeneck & King, PLLC; and Harris Beach
D. Purchasing agent and
Payroll Authorization School Business
Official (Superintendent of Schools
- emergency only)
E. Fire and Safety Insp. Alan
Rudgers
F. Records Access
Mgmt. Officer School Business Official
G. Asbestos Designee Director
of Facilities
H. Pesticide Representative Director of Facilities
I.
Chemical Hygiene
Officer Jason
Flint
J.
Attendance
Officer Assistant
Principal
K. Title IX Coordinator Assistant
Principal
L. GAHP Representative School
Business official (Superintendent of Schools
– Alternate)
M. Free & Reduced lunch program adoption &
appointment
of reviewing official Susan
Slate
N. GVSBA Representative
Peg
Gaston
O. GVSBA Alternative Callin
Ayers-Tillotson
P. Student sentencing/adjudications rep. Assistant Principal
Q. Dignity Act Coordinator School Social Workers
R. APPR Evaluators meeting lead evaluator
Certification Kenneth Ellison, Sheila
Eigenbrod, Stacey Tallon, Charles
Martelle, and Jon Wilson
S.
Chief Accountability Officer for ESSA: Pupil Personnel Services Director
4.
Moved by Chris
Jeffres; seconded by Becky Dziekan to approve the following designations for 2020-2021
school year; all of the below have therefore carried unanimously (7 votes).
A. Official Bank Depositories 5-Star Bank and Bank of Castile
B. Official Newspaper The
Daily News, Batavia, NY
C. BOE meeting night(s) and time 2nd
and 4th Monday of each month at 7:00 PM, 2nd meeting
in April will align with BOCES Admin Budget
Vote, any other modifications to above schedule will be approved by
BOE action with
public notice to follow.
D. Audit Committee Sarah
Noble-Moag, Dave DeLavergne, Peg Gaston
and Kevin Stefan
E. Insurance Brokerage Utica
& NY Benefits for Educators and Student Trust
5.
Moved by Cal
Ayers-Tillotson; seconded by Peg Gaston to approve the following authorizations
for the 2020-2021 school year; all of the below have therefore carried
unanimously (7 votes).
A. In conformance with the Commercial Crime Coverage,
each employee of the district will be bonded up to $100,000, and the Tax
Collector for $1,000,000
B. Designation of Signature on Checks - Tammy Bradley
(Ken Ellison & Donald Childs – Alt.)
C. Approve attendance at conferences, conventions,
workshops, Fall/Winter NYSCOSS Summits, etc. on Chief School Officer’s Approval
as per commissioner’s regulations.
D. Superintendent of Schools to prefer charges regarding
employee discipline and authorize that employees be examined in accordance with
Section 913 of New York State Education Law.
E. Approve Budget Transfers on Chief School Officer’s
approval as per commissioner’s regulations.
F. Approval for Superintendent to apply for Grants in Aid
(State and Federal) Ed. Law 1711,2508
G. Re-Establishment of a $200.00 Petty Cash Fund
administered by Mary Jo Pahl
H. Standing resolution regarding awarding of BOCES Bids
as shown below:
“During the 2020-2021 School Year –
the Board of Education for the Pavilion Central
School hereby authorizes the Genesee – Livingston – Steuben – Wyoming Board of
Cooperative Educational Services to advertise and award by resolution those
items designated in cooperative bids by the Superintendent of Pavilion Central School to
those vendors which, in the judgment of the BOCES board, provide qualified
and responsible bids, for the 2020-2021 school year.”
I.
Authority to sell RANS as shown below:
REVENUE ANTICIPATION NOTE RESOLUTION
July
13, 2020
A RESOLUTION delegating the power to
the President of the Board of Education of Pavilion Central School
District, Genesee, Livingston, and Wyoming Counties, New York to authorize the
issuance of and to sell Revenue Anticipation Notes of said School district in anticipation of the
collection of revenues estimated to be received from the State of New York
by said School District as State Aid during the fiscal year of said School
District commencing July 1, 2020, and ending June 30,
2021.
BE
IT RESOLVED, by the Board of Education of the Pavilion Central School District,
Genesee,
Livingston and Wyoming Counties, New York as follows:
Section
1. The power to authorize the issuance
of and to sell Revenue Anticipation Notes
of the Pavilion Central School District, Genesee, Livingston and Wyoming Counties,
New York, in anticipation of the collection of revenues estimated to be received
from the State of New York by said School District as State Aid during the fiscal year
of said School District commencing July 1, 2020 and ending June 30, 2021,
is hereby delegated to the President of the Board of Education, the chief
fiscal officer. Such Notes shall be of such terms, form and
content as may be determined by
said officer, pursuant to Local Finance Law.
Section
2. It is hereby determined that the principal
amount of such Revenue Anticipation
Notes shall not be in excess of the limitation prescribed by Subdivision 1 of
Paragraph d of Section 25.00 of the Local Finance Law.
Section
3. This resolution shall take effect
immediately.
6.
Moved by Kevin
Stefan; seconded by Peg Gaston to approve the following programs, officers and
committees for the 2020-2021 school year; all of the below have therefore
carried unanimously (7 votes).
A. Continuation of Federal Programs – Stacey Tallon
B. Designation of Section 504 / ADA Compliance, Homeless
Liaison and Medicaid Compliance Officer
– Stacey Tallon
C. Designation CSE and CPSE Chairperson – Stacey Tallon (Shelby
LaMond & Jessica Hempel – Alts.)
D. Approve CSE Referral Designees – Stacey Tallon and Shelby
LaMond
E. Designation of District Representative to identify
Impartial Hearing Officers as per the rotational list and selection process
established by the New York State Department of Education – Stacey Tallon
F. Designation of BOE Representative to appoint Impartial
Hearing Officer as identified by the District Representative – BOE President
(BOE Vice President – Alt.)
G. CSE Membership:
Full Committee:
Chairperson
– Stacey Tallon (Shelby LaMond & Jessica Hempel – Alts.)
School
Psychologist – Shelby LaMond
CSE
Secretary – Newly appointed secretary
UPK – 12
General Education Teacher
K-12 Special
Education Teacher
Sub Committee:
Chairperson
– Stacey Tallon (Shelby LaMond – Alt.)
UPK – 12
General Education Teacher
K-12 Special
Education Teacher
CSE
Secretary - Newly appointed secretary
H. CPSE
Membership:
Chairperson
– Stacey Tallon (Shelby LaMond – Alt.)
Faculty Member –General
Education Teacher (UPK/K)
CPSE Secretary – Newly
appointed secretary
County
Representative – Deborah Krenzer-Lewter and Laura Reeves (Genesee County), Jamie
Hudson (Wyoming County), and Courtney Nugent (Livingston County)
I. Parent
Representatives – When requested for CPSE and/or CSE meetings:
Debora
Guile & Leigh Swede
7.
Moved by Jeff Finch; seconded by Chris Jeffres to
approve other items for the 2020-2021 school
year; all of the below have therefore carried
unanimously (7 votes).
A.
Mileage Reimbursement rate, Ed. Law 2118 - $.45 per
mile
B.
Re-adoption of all policies, committees, Code of
Ethics, with revisions from previous year
C.
Substitute teacher rate of pay – Certified: $100.00 per
day; Non-Certified $91.00 per day and retired PCS Teachers $105.00 per day.
Moved by Peg Gaston; seconded by Jeff Finch to adjourn reorganizational
meeting at 7:20 PM; carried unanimously (7 votes).
The regular meeting of the Pavilion Central School District
Board of Education was called to order at 7:20 PM by Board President Marirose
Ethington in the high school auditorium.
Board Members present: Marirose Ethington, Jeff Finch, Margaret Gaston, Becky Dziekan, Callin
Ayers-Tillotson, Kevin Stefan, and Chris Jeffres
Others Present: Kenneth Ellison, Sheila Eigenbrod, Jon
Wilson, Charles Martelle, Stacey Tallon, Donald Childs and Mary Jo Pahl
Guests:
four (4) per sign in log
** Moved by Peg
Gaston; seconded by Chris Jeffres to approve agenda with additions carried
unanimously (7 votes).
** Moved by Jeff
Finch; seconded by Cal Ayers-Tillotson to approve all items in the consent
grouping - Minutes: Regular BOE minutes of 6/15/2020; Annual Meeting
Minutes/Election results minutes from 5/26/2020 and 6/6/2020; Sub CSE minutes
of 6/16/2020, 6/17/2020, and 6/18/2020; Appropriation and Budget Status Reports
for A, C & F funds as of May, 2020 and Treasurer’s reports as of May 2020; carried
unanimously (7 votes).
OLD BUSINESS:
Mr. Wilson and Mr. Martelle spoke about the summer school
programs that will be taking place this year.
Due to the COVID-19 restrictions, the programs will be held online only.
Each person spoke of the method of which these programs will be taking place
and the number of students who have elected to participate. They answered
questions asked and the Board thanked them for the update.
BUSINESS:
1.
Approve
Resolution s noted below:
** Moved by Cal Ayers-Tillotson, seconded
by Kevin Stefan to approve the resolution as noted below; carried unanimously
(7 votes).
RESOLUTION OF THE BOARD OF EDUCATION OF THE PAVILION CENTRAL SCHOOL DISTRICT
TO PERMANENTLY EXTEND THE TERM OF THE BOARD OF EDUCATION SEAT PRESENTLY HELD BY
MARGARET GASTON, AND WHICH TERM ENDS JUNE 30, 2020, FROM A THREE-YEAR TERM TO A
FIVE-YEAR TERM
WHEREAS, pursuant
to Section 2105 (3) of the New York State Education Law, the Board of Education
in a central school district is authorized to increase the full term of a
school trustee to four or five years by adopting a proposition at any annual
meeting or election to do so; and
WHEREAS, on Tuesday, June 9, 2020, the duly
qualified voters of the Pavilion Central School District (the “District”) voted
to authorize the District to permanently extend the term of the seat presently
held by Margaret Gaston, which term ends June 30, 2020, such extension to be
effective on July 1, 2020;
NOW, THEREFORE BE IT
RESOLVED, by the Board of Education of the District that the term of office of the Board of Education seat presently
held by Margaret Gaston, which term ends June 30, 2020, shall be permanently
extended from three years to five years, effective July 1, 2020.
2. Initial Period for SAVE:
** Mr. Ellison addressed the Board
regarding the District’s SAVE plan which they have been provided a copy for
their review. He also indicated that this document will be posted on the school
website for 30 days prior to Board approval so that any changes/questions can
be addressed prior to approval. This
item will be placed on the 8/24/2020 agenda for approval.
3. Resignations:
** Moved by Cal
Ayers-Tillotson, seconded by Peg Gaston to accept the resignation of Pat Kotz,
upon the recommendation of the Superintendent of Schools, from the positon of
Elementary School Library Media Specialist effective 7/1/2020; carried
unanimously (7 votes).
** Moved by
Chris Jeffres, seconded by Cal Ayers-Tillotson to accept the resignation of
Grace Colopy, upon the recommendation of the Superintendent of Schools, from
the positions of 1:1 Aide and Substitute Teacher effective 6/30/2020; carried
unanimously (7 votes).
4. Tenure
Appointment:
** Moved by
Chris Jeffres, seconded by Cal Ayers-Tillotson to grant tenure, upon the
recommendation of the Superintendent of Schools to Jon Wilson in the area of
Administration effective 7/1/2020; carried unanimously (7 votes).
5. August
2020 BOE Meeting Date change:
** Moved by Callin Ayers-Tillotson, seconded by
Jeff Finch to approve the first meeting date in August to be held on 8/3/2020;
carried unanimously (7 votes).
6. Appointments
** Moved by Jeff Finch, seconded by Peg
Gaston to appoint Becky Cottman, upon the recommendation of the Superintendent
of Schools to the positon of Mentoring Coordinator for the 2020-2021 school
year at the contracted salary; carried unanimously (7 votes).
** Moved by Peg Gaston,
seconded by Cal Ayers-Tillotson to appoint Katie Kruppner, upon the
recommendation of the Superintendent of Schools to a three (3) year
probationary 1st Grade Teacher position at the salary of $39,500.00
for current .5 FTE teacher who is moving to a 1.0 FTE Position effective
9/8/2020; carried unanimously (7 votes).
** Moved by Cal
Ayers-Tillotson, seconded by Peg Gaston to appoint Amanda Lunden, upon
the recommendation of the Superintendent of Schools to a four (4) year
probationary .50 FTE UPK Teacher position at the current contracted salary of $38,500.00,
which will be prorated to $19,250.00 due to her .50 FTE status effective
9/8/2020; carried unanimously (7 votes).
7. Approve
School Physician Contract:
** Moved by Jeff
Finch, seconded by Cal Ayers-Tillotson to approve the contract as presented
between the District and Oak Openings Medical, PLLC/Dr. Gregory J. Collins for
the period of 7/1/20-6/30/23 for student physical needs as outlined in the
contract; carried unanimously (7 votes).
8. Re-Reify
all Actions from the Board of Education Meetings as noted below:
** Moved by
Chris Jeffres, seconded by Peg Gaston to Re-Reify
all Actions form the 3/23/2020; 4/13/2020; 5/4/2020; and 6/15/2020 Board of
Education meetings which were approved during Zoom meetings held due to
COVID-19 restrictions; carried unanimously (7 votes).
9. Building Use Request – Softball:
** Moved by Chris Jeffres, seconded by Jeff Finch to disapprove
the building use request submitted by the Pavilion Youth Softball league to use
the schools fields for the summer 2020 season due to COVID-19 restrictions;
carried unanimously (7 votes).
10. Parent Surveys:
** Item Tabled
INFORMATION:
1. Monday,
August 3 and 24, 2020 BOE meeting dates
2.
Superintendent Search Update
** ** Moved by Jeff Finch, seconded by Peg
Gaston to enter executive session at 8:28 PM; carried unanimously (7 vote).
** Moved by Peg Gaston, seconded by Chris
Jeffres to return to regular session at 8:43 PM; carried unanimously (7 votes).
11, Position creation and appointment:
** Moved by Peg Gaston, seconded by Becky
Dziekan, upon the recommendation of the Superintendent of Schools, to create a
Genesee County Civil Service Position of Secretary effective 7/1/2020; carried
unanimously (7 votes)
** Moved by Jeff Finch, seconded by Cal
Ayers- Tillotson, upon the recommendation of the Superintendent of Schools to
appoint Deborah Franz to a six (6) month probationary Secretary position
effective 7/29/2020 at the starting salary of $32,000.00, which will be
prorated based on her date of hire; carried unanimously (7 votes).
** Moved by Jeff Finch; seconded by Chris
Jeffres to adjourn at 8:46 PM; carried unanimously (7 votes).
Mary Jo Pahl
Clerk of the Board