July 9, 2018 Minutes - Reorganization meeting

Reorganization Meeting – July 9, 2018
Pavilion Central School Board of Education
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The reorganization meeting of the Pavilion Central School District Board of Education was called to order at 7:00 PM by Clerk of the Board Mary Jo Pahl in the high school conference room.
Board Members present: Marirose Ethington, Jeff Finch, Margaret Gaston, Callin Ayers-Tillotson, Kevin Stefan, and Chris Jeffres
Board Members Absent: Becky Dziekan
Others Present: Kenneth Ellison, Sheila Eigenbrod, Jon Wilson, and Mary Jo Pahl
Others Absent: Stacey Tallon and Donald Childs
Oath of Office administered to new BOE member – Chris Jeffres
1. Nomination and Election of Board Officers for the 2018-2019 school year:
Motion Made by Callin Ayers-Tillotson; seconded by Jeff Finch to nominate Marirose Ethington as President of the Board of Education for the 2018-2019 School year; motion carried unanimously (6 votes).
Motion made by Callin Ayers-Tillotson; seconded by Peg Gaston to nominate Jeff Finch as Vice-President of the Board of Education for the 2018-2019 School year; motion carried unanimously (6 votes).
Oath of office given to elected Board officers
District Clerk turns meeting over to new BOE president
2. Moved by Jeff Finch, seconded by Kevin Stefen to approve the following appointments to District Offices for the 2018-2019 school year; all of the below have therefore carried unanimously (6 votes).
A. District Clerk Mary Jo Pahl
B. District Treasurer Tammy Bradley
C. Tax Collector Mary Jo Pahl
D. Claims Auditor Karen Green
E. Census Drivers, Newsletter
F. Treasurer Extra Curr Accts. Tammy Bradley
G. Acting Clerk Donald Childs
3. Moved by Callin Ayers-Tillotson; seconded by Peg Gaston to approve appointments for the following District Positions for the 2018-2019 school year; all of the below have therefore carried unanimously (6 votes).
A. School Physician Dr. Gregory J. Collins and Workplace Health Services
B. External Auditor Lumsdon & McCormick
C. Attorney for the Board Osborn, Reed, Burke; Bond Schoeneck & King, PLLC; and Harris Beach
D. Purchasing agent and
Reorganization Meeting – July 9, 2018
Pavilion Central School Board of Education
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Payroll Authorization School Business Official (Superintendent of Schools - emergency only)
E. Fire and Safety Insp. Alan Rudgers
F. Records Access
Mgmt. Officer School Business Official
G. Asbestos Designee Director of Facilities
H. Pesticide Representative Director of Facilities
I. Chemical Hygiene Officer Jason Flint
J. Attendance Officer Assistant Principal
K. Title IX Coordinator Assistant Principal
L. GAHP Representative School Business official (Superintendent of Schools – Alternate)
M. Free & Reduced lunch program adoption &
appointment of reviewing official Susan Slate
N. GVSBA Representative Peg Gaston
O. GVSBA Alternative Callin Ayers-Tillotson
P. Student sentencing/adjudications rep. Assistant Principal
Q. Dignity Act Coordinator School Social Workers
R. APPR Evaluators meeting lead evaluator
Certification Kenneth Ellison, Sheila Eigenbrod, Stacey Tallon, Assistant Principal, and Jon Wilson
S. Chief Accountability Officer for ESSA: Pupil Personnel Services Director
4. Moved by Chris Jeffres; seconded by Jeff Finch to approve the following designations for 2018-2019 school year; all of the below have therefore carried unanimously (6 votes).
A. Official Bank Depositories 5-Star Bank and Bank of Castile
B. Official Newspaper The Batavia Daily News
C. BOE meeting night(s) and time 2nd and 4th Monday of each month at 7:00 PM, 2nd meeting in April will align with BOCES Admin Budget Vote (4/25/19), any other modifications to above schedule will be approved by BOE action with public notice to follow.
D. Audit Committee Sarah Noble-Moag, Dave DeLavergne, Kevin Stefan and Peg Gaston
E. Insurance Brokerage NY School Insurance Reciprocal & NY Benefits for Educators and Student Trust
5. Moved by Jeff Finch; seconded by Chris Jeffres to approve the following authorizations for the 2018-2019 school year; all of the below have therefore carried unanimously (6 votes).
A. In conformance with the Commercial Crime Coverage, each employee of the district will be bonded up to $100,000, and the Tax Collector for $1,000,000
B. Designation of Signature on Checks - Tammy Bradley (Ken Ellison & Donald Childs – Alt.)
C. Approve attendance at conferences, conventions, workshops, Fall/Winter NYSCOSS Summits, etc. on Chief School Officer’s Approval as per commissioner’s regulations.
D. Superintendent of Schools to prefer charges regarding employee discipline and authorize that employees be examined in accordance with Section 913 of New York State Education Law.
E. Approve Budget Transfers on Chief School Officer’s approval as per commissioner’s regulations.
F. Approval for Superintendent to apply for Grants in Aid (State and Federal) Ed. Law 1711,2508
G. Re-Establishment of a $200.00 Petty Cash Fund administered by Mary Jo Pahl
H. Standing resolution regarding awarding of BOCES Bids as shown below:
Reorganization Meeting – July 9, 2018
Pavilion Central School Board of Education
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“During the 2018-2019 School Year – the Board of Education for the Pavilion Central School hereby authorizes the Genesee – Livingston – Steuben – Wyoming Board of Cooperative Educational Services to advertise and award by resolution those items designated in cooperative bids by the Superintendent of Pavilion Central School to those vendors which, in the judgment of the BOCES board, provide qualified and responsible bids, for the 2018-2019 school year.”
I. Authority to sell RANS as shown below:
REVENUE ANTICIPATION NOTE RESOLUTION
July 9, 2018
A RESOLUTION delegating the power to the President of the Board of Education of Pavilion Central School District, Genesee, Livingston, and Wyoming Counties, New York to authorize the issuance of and to sell Revenue Anticipation Notes of said School district in anticipation of the collection of revenues estimated to be received from the State of New York by said School District as State Aid during the fiscal year of said School District commencing July 1, 2018, and ending June 30, 2019.
BE IT RESOLVED, by the Board of Education of the Pavilion Central School District, Genesee, Livingston and Wyoming Counties, New York as follows:
Section 1. The power to authorize the issuance of and to sell Revenue Anticipation Notes of the Pavilion Central School District, Genesee, Livingston and Wyoming Counties, New York, in anticipation of the collection of revenues estimated to be received from the State of New York by said School District as State Aid during the fiscal year of said School District commencing July 1, 2018 and ending June 30, 2019, is hereby delegated to the President of the Board of Education, the chief fiscal officer. Such Notes shall be of such terms, form and content as may be determined by said officer, pursuant to Local Finance Law.
Section 2. It is hereby determined that the principal amount of such Revenue Anticipation Notes shall not be in excess of the limitation prescribed by Subdivision 1 of Paragraph d of Section 25.00 of the Local Finance Law.
Section 3. This resolution shall take effect immediately.
6. Moved by Callin Ayers-Tillotson; seconded by Kevin Stefan to approve the following programs, officers and committees for the 2018-2019 school year; all of the below have therefore carried unanimously (6 votes).
A. Continuation of Federal Programs – Stacey Tallon
B. Designation of Section 504 / ADA Compliance, Homeless Liaison and Medicaid Compliance Officer – Stacey Tallon
C. Designation CSE and CPSE Chairperson – Stacey Tallon (Kim Szczesny – Alt.)
D. Approve CSE Referral Designees – Stacey Tallon and Kim Szczesny
Reorganization Meeting – July 9, 2018
Pavilion Central School Board of Education
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E. Designation of District Representative to identify Impartial Hearing Officers as per the rotational list and selection process established by the New York State Department of Education – Stacey Tallon
F. Designation of BOE Representative to appoint Impartial Hearing Officer as identified by the District Representative – BOE President (BOE Vice President – Alt.)
G. CSE Membership:
Full Committee:
Chairperson – Stacey Tallon (Kim Szczesny – Alt.)
School Psychologist – Kim Szczesny
CSE Secretary – Cathy Cerefin
UPK – 12 General Education Teacher
K-12 Special Education Teacher
Sub Committee:
Chairperson – Stacey Tallon (Kim Szczesny – Alt.)
UPK – 12 General Education Teacher
K-12 Special Education Teacher
H. CPSE Membership:
Chairperson – Stacey Tallon (Kim Szczesny – Alt.)
Faculty Member –General Education Teacher (UPK/K)
CPSE Secretary – Cathy Cerefin
County Representative – Deborah Krenzer-Lewter (Genesee County), Deborah Naylor (Wyoming County), and Mylessia Candie and Yvonne Oliver (Livingston County)
I. Parent Representatives – When requested for CPSE and/or CSE meetings:
Debora Guile
7. Moved by Peg Gaston; seconded by Chris Jeffres to approve other items for the 2018-2019 school year; all of the below have therefore carried unanimously (6 votes).
A. Mileage Reimbursement rate, Ed. Law 2118 - $.45 per mile
B. Re-adoption of all policies, committees, Code of Ethics, with revisions from previous year
C. Substitute teacher rate of pay – Certified: $90.00 per day; Non-Certified $80.50 per day.
Moved by Callin Ayers-Tillotson; seconded by Peg Gaston to adjourn reorganizational meeting at 7:18 PM; carried unanimously (6 votes).
The regular meeting of the Pavilion Central School District Board of Education was called to order at 7:18 PM by Board President Marirose Ethington in the high school conference room.
Board Members present: Marirose Ethington, Jeff Finch, Margaret Gaston, Callin Ayers-Tillotson, Kevin Stefan, and Chris Jeffres
Board Members Absent: Becky Dziekan
Others Present: Kenneth Ellison, Sheila Eigenbrod, Jon Wilson, and Mary Jo Pahl
Reorganization Meeting – July 9, 2018
Pavilion Central School Board of Education
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Others Absent: Stacey Tallon and Donald Childs
** Moved by Callin Ayers-Tillotson; seconded by Peg Gaston to approve agenda with additions carried unanimously (6 votes).
Visitors: None
** Moved by Jeff Finch; seconded by Peg Gaston to approve all items in the consent grouping - Minutes: Regular BOE minutes of 6/18/18; Sub CSE minutes of 6/21/18; 6/25/18; and 6/26/18; CPSE minutes of 6/19/18 and 6/26/18; Appropriation and Budget Status Reports for A, C & F funds as of May, 2018 and Treasurer’s reports as of May 2018; carried unanimously (6 votes).
OLD BUSINESS:
1: Athletic Advisory Committee: Marirose Ethington spoke to the Board on behalf of the Athletic Advisory Committee in regards to the parent meetings which the coaches will host starting this school year. A possible policy regarding attendance at practices and the ability to play in contests was also discussed.
2. August 6th Meeting Information: Marirose Ethington informed the Board that Sherry Johnson from MCSBA will be in district at 5:30 PM on August 6th to speak on best practices for Board of Education members, and to answer any questions.
3. Vision Statement update: Marirose Ethington brought the final version of the Vision Statement to the Board for them to view. They requested that it be posted on the District Website with a thank you to the Vision Statement Committee members for their help. This will be done as soon as possible.
4. Shared Services Committee Update: Mr. Ellison shared the most recent minutes from the Shared Services Committee meeting which was held on June 6th. He and Callin Ayers-Tillotson both spoke on the items outlined in the minutes – shared sports; FFA/Ag program; SAT/ACT Prep, shared assemblies and shared professional development.
BUSINESS:
1. Appointments:
** Moved by Peg Gaston, seconded by Callin Ayers-Tillotson to appoint the additional list of summer school teacher aides, substitute teachers and substitute aides as presented for the Elementary Summer School program for the 2018-2019 school year; carried unanimously (6 votes).
** Moved by Jeff Finch, seconded by Kevin Stefan to re-appoint Korinna Taylor to the position of teaching assistant effective 9/4/18 at the tenure status and benefits she was granted during her previous period of employment in the district; carried unanimously (6 votes).
** Moved by Callin Ayers-Tillotson, seconded by Chris Jeffres to appoint Lukas Milligan to the position of summer bus cleaner for the 2018-2019 school year at the contracted rate of pay of minimum wage effective 7/10/18; carried unanimously (6 votes).
Reorganization Meeting – July 9, 2018
Pavilion Central School Board of Education
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** Moved by Jeff Finch, seconded by Callin Ayers Tillotson to appoint Jennifer Stringer to a 4-year probationary position as a Family and Consumer Sciences Teacher at the starting salary of $42,000.00; carried unanimously (6 votes). ** Moved by Peg Gaston, seconded by Callin Ayers-Tillotson to appoint Joanne Hackett as a substitute teacher as presented; carried unanimously (6 votes).
2. Transportation Request:
** Moved by Callin Ayers-Tillotson; seconded by Peg Gaston to approve the transportation request submitted for a student attending Notre Dame on an already established run for the 2018-2019 school year; carried unanimously (6 votes).
3. Resignation:
** Moved by Callin Ayers-Tillotson; seconded by Chris Jeffres to accept the letter of resignation as presented by Doug Kingsley for the purposes of retirement from his position as a maintenance worker effective 7/27/18; carried unanimously (6 votes).
4. Approval to sell Bus # 37 and Bus # 40 on Auctions International:
** Moved by Peg Gaston, seconded by Kevin Stefan to approve listing of bus # 37 and bus # 40 on Auctions International; carried unanimously (6 votes).
INFORMATION:
1. Monday, August 6 and 27, 2018 BOE meeting dates
** Moved by Peg Gaston; seconded by Kevin Stefan to adjourn at 8;12 PM; carried unanimously.
Mary Jo Pahl
Clerk of the Board