July 10, 2017 Minutes - Reorganization meeting

 

The reorganization meeting of the Pavilion Central School District Board of Education was called to order at 7:00 PM by Clerk of the Board Mary Jo Pahl in the high school conference room.

 

Board Members present: Marirose Ethington, Jeff Finch, John Bannister, Margaret Gaston, Callin Ayers-Tillotson,

 

Board Members Absent: Kevin Stefan and Becky Dziekan

 

Others Present: Kenneth Ellison, Sheila Eigenbrod, Jon Wilson, Stacey Tallon (7:06 PM), Donald Childs and Mary Jo Pahl

 

Others Absent: Jim Helmicki

           

Oath of Office administered to new BOE members – Marirose Ethington and Margaret Gaston

 

  1. Nomination and Election of Board Officers for the 2017-2018 school year:

     

    Motion Made by Jeff Finch; seconded by Peg Gaston to nominate Marirose Ethington as President of the Board of Education for the 2017-2018 School year; motion carried unanimously (5 votes).

     

    Motion made by Callin Ayers-Tillotson; seconded by John Bannister to nominate Jeff Finch as Vice-President of the Board of Education for the 2017-2018 School year; motion carried unanimously (5 votes).

     

    Oath of office given to elected Board officers

     

    District Clerk turns meeting over to new BOE president

     

  2. Moved by John Bannister, seconded by Callin Ayers-Tillotson to approve the following appointments to District Offices for the 2017-2018 school year; all of the below have therefore carried unanimously (5 votes).

                                                                              

  3. Moved by Callin Ayers-Tillotson; seconded by Jeff Finch to approve the following authorizations for the 2017-2018 school year; all of the below have therefore carried unanimously (5 votes).

      

    1. In conformance with the Commercial Crime Coverage, each employee of the district will be bonded up to $100,000, and the Tax Collector  for $1,000,000
    2. Designation of Signature on Checks - Tammy Bradley (Ken Ellison & Donald Childs – Alt.)
    3. Approve attendance at conferences, conventions, workshops, Fall/Winter NYSCOSS Summits, etc. on Chief School Officer’s Approval as per commissioner’s regulations.
    4. Superintendent of Schools to prefer charges regarding employee discipline and authorize that employees be examined in accordance with Section 913 of New York State Education Law.
    5. Approve Budget Transfers on Chief School Officer’s approval as per commissioner’s regulations.
    6.    Approval for Superintendent to apply for Grants in Aid (State and Federal) Ed. Law 1711,2508
    7. Re-Establishment of a $200.00 Petty Cash Fund administered by Mary Jo Pahl
    8. Standing resolution regarding awarding of BOCES Bids as shown below:

       

                                          “During the 2017-2018 School Year – the Board of Education for the Pavilion                                          Central School hereby authorizes the Genesee – Livingston – Steuben – Wyoming                                     Board of Cooperative Educational Services to advertise and award by resolution                                       those items designated in cooperative bids by the Superintendent of Pavilion Central                                 School to those vendors which, in the judgment of the BOCES board, provide                                          qualified and responsible bids, for the 2018-2019 school year.”

       

    9.    Authority to sell RANS as shown below:

       

       

       

       

      REVENUE ANTICIPATION NOTE RESOLUTION

                                                                  July 10, 2017

       

                              A RESOLUTION delegating the power to the President of the Board of Education of                             Pavilion Central School District, Genesee, Livingston, and Wyoming Counties, New York                        to authorize the issuance of and to sell Revenue Anticipation Notes of said School district in                        anticipation of the collection of revenues estimated to be received from the State of New                                 York by said School District as State Aid during the fiscal year of said School District                            commencing July 1, 2017, and ending June 30, 2018.

                 

                              BE IT RESOLVED, by the Board of Education of the Pavilion Central School District,                           Genesee, Livingston and Wyoming Counties, New York as follows:

                 

                                          Section 1.  The power to authorize the issuance of and to sell Revenue Anticipation                                   Notes of the Pavilion Central School District, Genesee, Livingston and Wyoming                                      Counties, New York, in anticipation of the collection of revenues estimated to be                                      received from the State of New York by said School District as State Aid during the                                fiscal year of said School District commencing July 1, 2017 and ending June 30,                                        2018, is hereby delegated to the President of the Board of Education, the chief fiscal                                officer.  Such Notes shall be of such terms, form and content as may be determined                                   by said officer, pursuant to Local Finance Law.

                 

                                          Section 2.  It is hereby determined that the principal amount of such Revenue                                            Anticipation Notes shall not be in excess of the limitation prescribed by Subdivision                                  1 of Paragraph d of Section 25.00 of the Local Finance Law.

                 

                                          Section 3.  This resolution shall take effect immediately.

       

       

                             

  4. Moved by Jeff Finch; seconded by John Bannister to approve the following programs, officers and committees for the 2017-2018 school year; all of the below have therefore carried unanimously (5 votes).

     

  1. District Clerk                                             Mary Jo Pahl   
  2. District Treasurer                                       Tammy Bradley                      
  3. Tax Collector                                             Mary Jo Pahl   
  4. Claims Auditor                                          Karen Green               
  5. Census                                                       Drivers, Newsletter     
  6. Treasurer Extra Curr Accts.                                   Tammy Bradley          
  7. Acting Clerk                                              Donald Childs 

     

    1. Moved by Jeff Finch; seconded by Callin Ayers-Tillotson to approve appointments for the following District Positions for the 2017-2018 school year; all of the below have therefore carried unanimously (5 votes).

       

  1. School Physician                                       Workplace Health Services
  2. External Auditor                                        Lumsdon & McCormick
  3. Attorney for the Board                              Osborn, Reed, Burke: Harris Beach
  4. Purchasing agent and

          Payroll Authorization                           Donald Childs (Ken Ellison - emergency only)

  5. Fire and Safety Insp.                                  Alan Rudgers
  6. Records Access

          Mgmt. Officer                                      Donald Childs

  7. Asbestos Designee                                     Rex Eighmey
  8. Pesticide Representative                            Rex Eighmey
  9. Chemical Hygiene Officer                         Jason Flint
  10. Attendance Officer                                                Jim Helmicki
  11. Title IX Coordinator                                  Jim Helmicki
  12. GAHP Representative                                Donald Childs (Ken Ellison – Alternate)
  13. Free & Reduced lunch program adoption &

    appointment of reviewing official                         Jim Tyx

  14. GVSBA Representative                             John Bannister
  15. GVSBA Alternative                                   Peg Gaston
  16. Student sentencing/adjudications rep.        Jim Helmicki
  17. Dignity Act Coordinator                            Kim Daniel/ Anna Salvaggio
  18. APPR Evaluators meeting lead evaluator

          Certification                                         Kenneth Ellison, Sheila Eigenbrod, Stacey Tallon,                                                            James Helmicki           and Jon Wilson

     

    1. Moved by Callin Ayers-Tillotson; seconded by Peg Gaston to approve the following designations for 2017-2018 school year; all of the below have therefore carried unanimously (5 votes).

        

      1. Official Bank Depositories                           5-Star Bank and Bank of Castile
      2. Official Newspaper                                      The Batavia Daily News
      3. BOE meeting night(s) and time                     2nd and 4th Monday of each month at 7:00 PM, 2nd                                                              meeting in April will align with BOCES Admin                                                                  Budget Vote, any other modifications to above                                                                               schedule will be approved by BOE action with                                                                                public notice to            follow.
      4. Audit Committee                                          Sarah Noble-Moag, Dave DeLavergne, Mark                                                                       Lorenzetti, Kevin Stefan and Peg Gaston
      5. Insurance Brokerage                                     NY School Insurance Reciprocal & NY Benefits for                                                            Educators and Student Trust

                

  1. Continuation of Federal Programs – Stacey Tallon
  2. Designation of Section 504 / ADA Compliance, Homeless Liaison  and Medicaid Compliance Officer – Stacey Tallon
  3. Designation CSE and CPSE Chairperson – Stacey Tallon (Kim Szczesny – Alt.)
  4. Approve CSE Referral Designees – Stacey Tallon and Kim Szczesny
  5. Designation of District Representative to identify Impartial Hearing Officers as per the rotational list and selection process established by the New York State Department of Education – Stacey Tallon
  6. Designation of BOE Representative to appoint Impartial Hearing Officer as identified by the District Representative – BOE President (BOE Vice President – Alt.)

     

  7. CSE Membership:

                            Full Committee:

                                        Chairperson – Stacey Tallon (Kim Szczesny – Alt.)

                                        School Psychologist – Kim Szczesny

                                        CSE Secretary – Cathy Cerefin

                                        UPK – 12 General Education Teacher

                                        K-12 Special Education Teacher

                            Sub Committee:

                                        Chairperson – Stacey Tallon (Kim Szczesny – Alt.)

                                        UPK – 12 General Education Teacher

                                        K-12 Special Education Teacher

     

  8.       CPSE Membership:

                                        Chairperson – Stacey Tallon (Kim Szczesny – Alt.)

                      Faculty Member –General Education Teacher (UPK/K)

                      CPSE Secretary – Cathy Cerefin

                      County Representative – Deborah Johnson (Genesee County), Deborah Naylor                           (Wyoming County), Mylessia Candie and Yvonne Oliver (Livingston County)

     

    I.          Parent Representatives – When requested for CPSE and/or CSE meetings:

                            Stephanie Colvin and Debora Guile

     

    1. Moved by Peg Gaston; seconded by John Bannister to approve other items for the 2017-2018 school year; all of the below have therefore carried unanimously (5 votes).

 

  1. Mileage Reimbursement rate, Ed. Law 2118 - $.45 per mile
  2. Re-adoption of all policies, committees, Code of Ethics, with revisions from previous year
  3. Substitute teacher rate of pay – Certified: $90.00 per day; Non-Certified $80.00 per day.

 

 

Moved by Peg Gaston; seconded by Callin Ayers-Tillotson to adjourn reorganizational meeting at 7:14 PM; carried unanimously.

 

The regular meeting of the Pavilion Central School District Board of Education was called to order at 7:14 PM by Board President Marirose Ethington in the high school conference room.

 

Board Members present: Marirose Ethington, Jeff Finch, John Bannister, Margaret Gaston, Callin Ayers-Tillotson,

 

Board Members Absent: Kevin Stefan and Becky Dziekan

 

Others Present: Kenneth Ellison, Sheila Eigenbrod, Jon Wilson, Stacey Tallon, Donald Childs and Mary Jo Pahl

 

Others Absent: Jim Helmicki

 

**        Moved by John Bannister ; seconded by Callin Ayers-Tillotson to approve agenda with additions carried unanimously ( 5 votes).

 

Visitors: None

 

**        Moved by Jeff Finch; seconded by Peg Gaston to approve all items in the consent grouping - Minutes: Regular BOE minutes of 6/26/17; CSE minutes of 6/13/17; Sub CSE minutes of 6/26/17; CPSE minutes of 6/20/17; carried unanimously (5 votes).

 

BUSINESS:

 

  1. Approve agreement with Wyoming CSD to share Civil service Employee:

**        Item Tabled

 

2.         Disposal of excess items via auction:

**        Moved by Peg Gaston; seconded by Callin Ayers-Tillotson to approve the disposal of a set of doors, a rider scrubber, a washing machine and an old piano via auction; motion carried unanimously (5 votes).

 

3.         Appointments:

**        Moved by Peg Gaston; seconded by John Bannister to appoint upon the recommendation of the Superintendent of Schools the appointment of Brandon Brummert and Kim Orban as co-advisors for the Boys Service League for the 2017-2018 school year they will split the contracted stipend of $825.00 evenly; motion carried unanimously (5 votes).

 

4.         Fitness Room Supervisor Rate of Pay:

**        Moved by Jeff Finch; seconded by Callin Ayers-Tillotson approve the increase in the rate of pay for the fitness room monitors to $12.00 per hour effective with the 2017-2018 school year; motion carried with Peg Gaston being opposed.

 

5.         Resignation:

**        Moved by Callin Ayers-Tillotson; seconded by John Bannister to accept the resignation of Leeann Duda from the position of Special Education Teacher effective 8/31/17; motion carried unanimously (5 votes).  

 

INFORMATION

1.  Monday, July 31 and August 28, 2017 BOE meeting dates

**        Moved by Peg Gaston; seconded by John Bannister to adjourn at 7:32 PM; carried unanimously.

 

 

                                                                       

Mary Jo Pahl

Clerk of the Board